Administrative Associate 1

Administrative Associate 1
Percent Time: 100%
Work/Schedule/Hours Monday - Friday
8:00am - 4:30 pm

POSITION OVERVIEW
Full-time, administrative position in in the Agriculture and Natural Resources Department at the Crookston campus of the University of Minnesota responsible for administrative operations of the Agriculture and Natural Resources department. Salary is commensurate with qualifications and experience, and a competitive fringe benefits package is offered.

RESPONSIBILITIES
Administrative Duties (60%):
* Support academic departments with activities such as SOAR, maintain advisor files, Class schedules, curriculum forms, workloads, planning & accomplishment form templates, appointment Letters (adjuncts), ISSS (H1-B visa) paperwork, and manage Canvas page.
* Provide clerical support to administrators, faculty and staff to include training on various departmental programs.
* Miscellaneous administrative duties include managing facility reservations, UTOC space rental, rental cars, classrooms, Order departmental supplies, and managing department work orders.
* Maintain official horse files (Coggins, Breed Registrations, vet records, purchases, sales, memberships, etc.) and livestock files.
* IACUC Secondary Submitter (back up to the PIs; receives all the same email notifications, same training, etc) and maintains compliance with required department posters and contact numbers.
* Serve on hiring committees in other departments at the University, attend miscellaneous meetings in other areas of campus on system and policy changes, professional development and departmental meetings.
* Coordinate department functions and special events (6+ per year).

Accounting Functions (30%):
* Responsible for financial support and fiscal operations for the Agriculture & Natural Resources department, which includes over a dozen academic programs.
* Monthly financial analysis and reconciliation process for all departmental chart of accounts
* Locate, prepare and review data in preparation for internal and external audits
* Managing capital equipment inventory
* Create departmental purchasing orders, verify receipt of goods and vendor invoice.
* Manage, monitor, and reconcile all P-Card transactions for the department
* Assist with expense report/chrome river approvals and reports.
* Receipt, deposit and reconciliation of all cash collected and deposited in the department.

Contract Management (10%):
* Communicate with vendors on pricing, dates, scope of work, and deliverables and oversee all hotel and professional service contracts including OGC approval.

MINIMUM QUALIFICATIONS:
BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task for activity with emphasis typically on precision and timeliness of execution.

PREFERRED QUALIFICATIONS:
Knowledge of and background in Agricultural Operations.

Pay Range: $21.09 - $28.00 per hour; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Required Application Materials: Resume

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Crookston (UMC)

With a strong tradition of technology-enhanced teaching and learning, the University of Minnesota Crookston (UMC) serves as the U's major outpost in Northwest Minnesota. UMC provides both experiential, career-oriented degree programs as well as high-quality online programs, while connecting its teaching, research, and outreach to rural economic development and service to the region and beyond.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).