Executive Assistant

Monday - Friday, 8:00 AM - 5:00 PM
Must be able to report to work in person, on campus, during scheduled work hours.
Some overtime for events coverage and to assist the Vice Provost as needed when they are traveling on university business.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

UNC Global Affairs advances the university's longstanding mission of embracing 'an unwavering commitment to excellence as one of the world's great research universities' and 'leading change to improve society and to help solve the world's greatest problems.'

UNC Global Affairs has primary responsibility for shaping and implementing the university's global strategy while supporting global activity across campus. UNC Global Affairs includes the following service and programming areas: Global Education, Global Partnerships, Global Research Institute, International Student and Scholar Services, International Exchange and Sponsored Programs, UNC World View , Duke- UNC Rotary Peace Center, Communications, and the Unified Business Center/Shared Service.

The Executive Assistant provides high level professional administrative support to the Vice Provost for Global Affairs and Chief Global Officer at UNC-Chapel Hill. The Executive Assistant serves as the direct link and first point-of-contact to the Vice Provost and is responsible for a wide range of tasks, including prioritization and coordination of the Vice Provost's calendar, travel arrangements, expenses, event support, and communications. The Executive Assistant demonstrates excellent professionalism, diplomacy and discretion and ensures that all matters are handled in a sensitive, organized, confidential and timely manner.

This position requires close attention and responsiveness to the administrative needs of the Vice Provost and regular consultation regarding current and emerging priorities. Using excellent judgement, the Executive Assistant brings critical issues to the Vice Provost's immediate attention and reroutes some issues to other areas for handling as needed.

The Executive Assistant draws upon a comprehensive knowledge of university systems and operations to ensure accurate and efficient support to the Vice Provost, as well as smooth and appropriate interfaces with other offices and individuals at the university.

The fast-paced and high-profile nature of this office requires the Executive Assistant to maintain composure under pressure and possess an exceptional ability to multi-task. The Executive Assistant is organized, detail-oriented, and meets deadlines without fail. Requires public contact at the highest levels internal and external to the organization.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Exceptional organizational skills and attention to detail.
Exceptional communications skills (written and verbal).
Prior experience as an executive assistant, office manager, or similar role.
Fluency in the MS Office Suite (Outlook mail and calendars, Teams, PowerPoint, Excel, Word, Share Point).
Consistently approachable, friendly, and calm under pressure.

Prior work experience supporting a senior level executive.
Prior work experience in a university setting.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.