AP/AR Clerk

D.A. Blodgett- St. John's

MISSION STATEMENT: To help children and empower families by providing safety, advocacy, and support.

VISION: A safe, nurturing home for every child, a supportive community for every family.

VALUES:

• Exceptional Service: Client-focused and teaming at the center of our work.
• Equity, Diversity, & Inclusion: All are welcomed, valued, and belong.
• Excellence: Ongoing commitment to learning and improvement.
• Integrity: Responsibility and ownership of our actions and results.
• Creativity: Imagination, innovation, and intelligent risk taking.
• Passion: Relentless positive energy toward our mission and vision.

SANCTUARY COMMITMENTS:

• Nonviolence: Maintaining safety for all members of the community.
• Emotional Intelligence: Managing emotions so we don't hurt ourselves or others.
• Social Learning: Together we accomplish more, we care for one another.
• Democracy: Everyone has a voice, not necessarily a vote.
• Open Communication: Respecting and sharing ideas of our team.
• Social Responsibility: Say what you mean, don't be mean when you say it.
• Growth & Change: Creating hope for ourselves and the people we serve.

POSITION SUMMARY

The Accounts Payable / Accounts Receivable Clerk reports to the Assistant Controller, and is responsible for accurate recording of daily, weekly and monthly Accounts Receivable and Accounts Payable transactions, and oversight of Aged Payables and Receivables.

ESSENTIAL RESPONSIBILITIES

Accounts Payable:

• Posting of all invoices, credits and fees to Accounts Payable
• Monitor approval status for all invoices, and follow up as necessary
• Ensuring proper coding of all invoices and proper support archived
• Monitoring of Aged Receivables and Approval Status to ensure timely payment
• Weekly check run and distribution of payments
• Maintain accurate positive pay files
• Monitor and record all vendor electronic payments
• Timely response to any vendor or staff inquiries
• Monitor uncleared checks to resolve
• Upload weekly bank activity to Sage Intacct
• Annual preparation of 1099 Reporting to Vendors

Accounts Receivable:

• Prepare bank deposits for timely deposit of checks received
• Posting approved invoices to Accounts Receivable
• Posting payments to Accounts Receivable
• Monitoring Aged Receivables and following up on overdue payments

Other Duties:

• Support for billing and payroll as assigned
• Assist with process improvement initiatives and software implementations
• Prepare audit workpapers as assigned
• Other duties as assigned

Supervision Received: General Direction - Plans and arranges own work. Uses a wide range of procedures to accomplish assigned objectives.

Supervisory Responsibilities: No supervisory responsibilities.

MINIMUM QUALIFICATIONS

• A minimum of a High School Diploma.
• A minimum of 3-5 years of relevant work experience
• Strong attention to detail and organizational skills
• Knowledge and experience in computerized accounting systems. Experience with Sage Intacct and SAP Concur a plus.
• Reconciliation skills and ability to identify discrepancies on vendor statements and payment remittance advices
• Data entry accuracy and efficiency
• Experience with importing and exporting electronic files requiring specific file format
• Strong excel skills
• Proficient in Microsoft Office products including Word and Outlook.
• Possess an understanding and sensitivity to the client's socioeconomic characteristics with personal qualities of warmth with the ability to establish meaningful relationships with people from various cultures.
• Positive acceptance of supervision in order to learn and be trained in job-related functions.
• The capacity to make sound decisions.
• Effective oral and written communication.
• Assertiveness and self-direction.
• Become familiar with and follow the code of ethics and agree to abide by the related Agency standards.
• A personal commitment to the Agency's mission, philosophy, and values.

CORE COMPETENCIES

• Teamwork: Effectively interacts with people by being able to share and receive information that supports team goals.
• Decision Making: Ability to select and commit to an effective course of action by understanding issues, comparing solutions, and drawing conclusions to resolve problems.
• Communication: Ability to effectively receive and express ideas, both written and verbal; using clear and concise vocabulary and active listening skills. Ability to communicate with small and large groups and ability to communicate with all.
• Detail Orientation: Pay attention to detail, accuracy, and completeness.
• Interpersonal: Ability to develop and maintain relationships with others and adapt to a situation appropriately.
• Organized: Ability to be structured and methodical in working skills, balancing multiple projects, and prioritizing work tasks.
• Judgement: Ability to form sound opinions or make decisions by evaluating available information and making sensible conclusions.
• Reliability: Ability to be dependable, trustworthy, and committed to doing the best job possible and completing work in a timely and consistent manner
• Adaptability: Ability to fit into a changing work environment, priorities or organization needs by staying open-minded and being able to change based of new information.
• Technical Skills: Ability to use technical knowledge and training to execute work; delivering high quality results.