Operations Administrative Assistant

Organization: Center for Social Sustainable Systems (CESOSS)

Location: 211 10th St SW Albuquerque, NM 87102

An Off-Campus Work-Study Position - MUST have a Work-Study Award

Summary

The Program Coordination
and Administrative Assistant will support daily operations, communications,
scheduling, event coordination, and grant-related tasks at CESOSS. This
position plays a key role in maintaining organized workflows, coordinating
program efforts, and providing direct support to the Executive Director and
Operations Specialist.

Duties and Responsibilities

Coordinate
internal communications and daily activities related to CESOSS programs
and initiatives.

Assist with grant-related tasks, including research,
editing, submitting proposals, and updating a grant tracker.

Provide administrative support to the Executive
Director and Operations Specialist.

Help organize meetings, events, and project logistics.

Collect reports from contractors, conduct an initial
review, and summarize findings or concerns.

Prepare agendas and take meeting notes for internal
staff meetings.

Monitor the info@cesoss.org inbox, triage messages, and
escalate relevant communications to leadership.

Maintain and send weekly reminders to the Executive
Director about meetings, urgent tasks, and priorities.

Support ARC-related follow-up, scheduling, and notetaking.

Assist in creating forms, collecting data, maintaining
databases, and updating action plans.

Perform other
administrative duties as assigned by the Operations Team.

Employment Type
Part-Time (Up to 20
hours per week)

Work Schedule

Flexible schedule;
hybrid, with availability for meetings and occasional in-person gatherings if
required.
At least 15 hours per
week.

Supervision Received

Reports directly to the
Executive Director. Works collaboratively with the Operations Specialist and
CESOSS staff.

Equivalencies not found for this position

Minimum Job Requirements

High school
diploma or GED; at least 2 years of related administrative or coordination
experience.

Strong written and verbal communication skills.

Highly organized and detail-oriented.

Proficient in Google Workspace (Docs, Sheets, Calendar,
Gmail).

Ability
to multitask and work independently or collaboratively in a team
environment.

Preferred Qualifications

Associate's
or Bachelor's degree in public administration, nonprofit management,
communications, or a related field.

Prior experience with grant writing or nonprofit
fundraising support.

Experience with meeting coordination, data tracking, or
office platforms.

Administrative support
experience

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.