Supportive Care Services Clinical Research Coordinator
Department of Neurological Surgery Job Summary The Supportive Care Services Clinical Research Coordinator will perform independently or with general direction at the fully operational journey level of the series to execute, manage, and coordinate research protocols, as directed by the Clinical Research Supervisor and/or Principal Investigator (PI); may coordinate the data collection and operations of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies.
The duties may include, but will not be limited to supporting the management and coordinating the tasks of single or multiple clinical research studies, depending on their size and complexity; act as intermediary between services and departments while overseeing data and specimen management; manage and report on study results; create, clean, update, and manage databases and comprehensive datasets and reports; coordinate staff work schedules, assist with training of Assistant CRCs, and assist Clinical Research Supervisor and/or PI with oversight of other research staff; manage Investigator's protocols in the Committee on Human Research online system, as well as renewals and modifications of protocol applications and the implementation of new studies; participate in the review and writing of protocols to ensure institutional review board approval within University compliance; help assure compliance with all relevant regulatory agencies; oversee study data integrity; implement and maintain periodic quality control procedures; interface with departments to obtain UCSF approval prior to study initiation; maintain all regulatory documents; report study progress to investigators; participate in any internal and external audits or reviews of study protocols; and perform other duties as assigned.
Under the supervision of the Research Manager, the incumbent will collect and analyze protocol patient data for the management of clinical trials and program registries/databases run through the SCS within Division of Neuro-Oncology. The CRC will be responsible for managing patients on 1-5 active studies and up to 3 studies in follow-up, depending on the complexity of the patients, procedures, and other duties required.
Duties will include:
- Interacting with patients and caregivers for recruiting, consenting, enrolling, and following patients through clinical procedures on clinical trials
- Abstracting information from the medical record including medical history, prior treatment, vital signs, and other trial-related requirements;
- Managing and assist in developing databases relevant to research studies
- Assuring that laboratory work, imaging, neuropsychological and quality of life assessments, and other required procedures are carried out according to the protocol
- Retrieving data/reports from computer systems as needed
- Gathering lab results, MRI scans, and other information according to protocol-specific data requirements; Entering data onto protocol-specific case report forms (CRFs), study flow sheets, source documents, and other required study forms such as databases
- Submitting timely and appropriate information on toxicities and adverse events
- Maintaining accurate research charts and research study binders
- Monitoring inventory of clinic and trial supplies and reordering when needed
- Managing patient follow-up according to specific research study requirements
- Assisting research manager in preparation for site visits and site audits
- Performing initial quality control of forms prior to utilization
- Assisting research manager with the processing and implementation of protocol modifications, amendments, and revisions for submission to the Cancer Center, Committee on Human Research (CHR), and CTSI CRC (CCRC)
- Responding to inquiries from professionals and potential research subjects regarding clinical neuro-oncology research questions.
- Assistance as co-author with preparation for abstracts, manuscripts, progress reports, grants, and presentations associated with relevant research studies
The CRC must assure that protocols are being followed in complete compliance with their guidelines and assure that data is collected and submitted in a timely manner.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $34.32 - $55.19 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.
We are recognized by U.S News & World Report to be the #3 hospital for neurosurgery and neurology services in the country. We have neurosurgery services at all major hospitals in the San Francisco Bay Area, providing a full range of exceptional neurosurgical subspecialty care.
Our residency program is ranked #1 in the nation by Doximity and we are consistently the #1 NIH-funded neurosurgery program in the nation. Required Qualifications
- HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training.
- Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population.
- Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.
Preferred Qualifications
- Bachelor's degree in related area and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities and/or equivalent experience/training.
- Experience with programming language/coding and software such as JuMP, R, or Python
- Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system.
- Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation.
- Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals
- BS can be listed as Preferred
- Experience with electronic medical records.
- Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, SASS/ SPSS, and Teleform programming platforms.
- Experience applying the following regulations and guidelines:
Good Clinical Practice Guidelines
Health Information and Accountability Act (HIPAA)
The Protection of Human Research Subjects
CHR regulations for recruitment and consent of research subjects
Effective Cash Handling Procedures
Environmental Health and Safety Training
Fire Safety Training
- Experience with administering and scoring neurocognitive assessments
- Ability to interpret and apply policies and regulations regarding Committee on Human Research
- Experience using database software, such as MS Access or FileMaker Pro.
- Experience in risk management regarding study subjects, federal and non-federal sponsors and regulating bodies.
- Experience in administering, recording, and scoring human cognitive and behavioral tasks in addition to health-related quality of life patient reported outcomes (PRO) measures.
- Prior experience with post activation coordination of research studies and managing several protocols.
- UCSF Clinical research experience. Experience with electronic IRB submissions (iMedRIS). Experience with UCSF Cancer Center (OnCore) patient tracking and data entry.
- Completion of UCSF Clinical Research Study Coordinator training.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 009335 CLIN RSCH CRD Job Category Research and Scientific Bargaining Unit University Professional Technical Employees - Research Support Professionals Unit (UPTE-RX) Location San Francisco, CA Campus Parnassus Heights (SF) Additional Shift Details Monday - Friday, 8:00am - 5:00pm |
University of California - San Francisco Campus and Health
Jul 25, 2025