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Business/Administrative Associate II - Pharmacy Practice, Retzky College of Pharmacy

University of Illinois Chicago
United States, Illinois, Chicago
Jul 31, 2025
Business/Administrative Associate II - Pharmacy Practice, Retzky College of Pharmacy Business/Administrative Associate II - Pharmacy Practice, Retzky College of Pharmacy Hiring Department: Pharmacy Practice Location: Chicago, IL USA Requisition ID: 1036393 FTE: 1 Work Schedule: Monday - Friday, 8:30am - 4:30pm Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: August 3, 2025 Salary Range (commensurate with experience): $70,000.00 - 85,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The Business/Administrative Associate II performs financial analysis and strategy including but not limited to maintaining financial solvency; meeting fiscal goals, managing financial projections and budget preparation and oversight for all funding sources, university procurement; contract negotiations and fiscal compliance with federal and other regulatory agencies as well as university policies and procedures, including state, institutional, and external agencies. Duties & Responsibilities: Coordinate and act as lead support staff for Medicaid Services and Drug Information unit business operations, including day-to-day financial activities such as purchasing, travel arrangements, expense reports, and general operational activities, such as annual budgeting, monthly and quarterly reconciliation, and reporting. Act as pre-award specialist for department grants, including: Manages and executes all sponsored project applications. Researches and formulates all grant/contract budgets. Assist faculty members and principal investigators in the preparation of and submission of research proposals to sponsoring agencies. Assist in planning, coordinating, and monitoring research activities and the department's procedures designed to comply with appropriate regulations relating to research grants and contracts. Review completed applications and contracts for accuracy and compliance with the requirements of the University and funding agency. Advise investigators regarding grant applications, deadlines, and projections for future research funds. Coordinate and work closely with the Medicaid Services and Drug Information unit on the development of contract budgets and contractual agreements, service agreements, and the compensation methodology for services rendered. Assist the department grant coordinator with post-award support, including: Manage the monthly financial reporting and reconciliation for assigned sponsor projects. Administer and maintain the disbursement of grants pertaining to budgetary guidelines, including personnel sourcing. Disbursements of funds may include payments and reconciliation via Emburse Enterprise and iBuy. Assist the director of administrative operations with financial support transactions on departmental accounts, such as journal vouchers, report assembly, resolving vendor payment issues, etc. Responsible for audit reviews. Serve as the primary contact to internal and external officials to facilitate auditing activities and provide accurate financial data to comply with established audit timelines. Implement recommendations/procedures in responses to any audit findings. Manage inventory/supplies and establish/maintain security guidelines for equipment control for the unit. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position. Five years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications: Bachelor's degree in business administration, with specialization in accounting or related field; MBA or Master's degree in finance, accounting or related field or at least three years' experience in accounting-related work. Operational knowledge and experience of business/finance, preparation and management of budgets and budget policies and procedures/practices, contracts, property accounting, management principles and best practices required, preferably within a university/academic administration or healthcare business/operations environment. Ability to demonstrate excellent organizational, analytical, problem solving and decision making skills to produce accurate, detail-oriented work, while meeting stringent deadlines. Ability to demonstrate strong interpersonal skills to develop/maintain good, efficient, collaborative work relationships. Demonstrable ability to exercise independent judgment and discretion Strong oral and written communication skills. Proficiency with the Microsoft Office suite, esp. Excel, Word. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/16534?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-5ddb1e613d659f46b63a2d811e347fd4