Administrative, Marketing & Communications Assistant

Job Summary:

We are seeking a motivated and organized candidate who is experienced in handling a wide range of administrative, marketing & communications support related tasks and will be able to work independently with little or no supervision. The ideal candidate will be exceptionally well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, and with a high level of professionalism is needed for this position. Confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Responsibilities:

• Assist with the day-to-day tasks of running a busy office
  1. Support all departments with lunch and snacks for customer and audit meetings
  2. Maintaining branded merchandise and assisting employees purchasing merchandise
  3. Maintaining and rotating supplies for conference rooms
  4. Support in backing up the front desk
  5. Assist with travel arrangements for Petersen employees
• Support the creation of marketing materials such as brochures, newsletters, social media content, and website updates.
• Help manage social media platforms, including content creation, scheduling posts, and engaging with followers.
• Assist in the planning and execution of events, including workshops and conferences.
• Collaborate with team members to ensure consistency in branding and messaging across all communications.
• Coordinates external donations for Petersen Inc. in the community

Knowledge, Skills and Abilities:

• Strong written & verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with marketing software (e.g., email marketing tools, social media platforms).
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills and the ability to interact professionally with a diverse group, executives, managers, and subject matter experts
• Basic understanding of content marketing, and social media strategies.
• Ability to work both independently and as part of a team.

Minimum Requirements: Bachelor's Degree Preferably in Business Administration, Marketing or Communications (or equivalent experience)

Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time