Purchasing Coordinator

Job Title: Purchasing Coordinator

FLSA Status: Full Time - non-exempt
Reports to: Denver Operations & Finance Manager

Schedule: Typical Business
Supervises: N/A

Rate of Pay: $23.69/hr

Closing Date: 08/29/2025

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit - 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function

Responsible for ordering and receiving purchases from departments as approved by authorized personnel. Maintains accurate records for input to Finance web for payment by Finance Accounts Payables personnel. Maintains inventory of what has been received. Contacts ordering personnel for pick-up or weekly delivery of received items.

Develops relationships with vendors ensuring most favorable price strategy through bulk purchasing including exemption from sales tax.

Duties and Responsibilities

• Purchasing
  
  
  
  • Ordering and receiving items as requested by authorized personnel
  • Notifies requesting personnel for pick-up. Manages items until pick-up by ordering personnel or delivered to locations on a scheduled basis
  
  
  
  
• Fiscal Duties
  
  
  
  • Establish relationships with regular vendors to obtain favorable prices
  • Ensures vendor knowledge of The Salvation Army's tax exempt status
  • Notifies the Denver Operations & Finance Manager of any unauthorized requests for purchases outside of Salvation Army policy.
  • Works closely with Accounts Payable personnel ensuring accurate timely payments to vendors.
  
  
  
  

Education, Experience, Skills, Qualifications

• Education/Experience
  
  
  
  • High School or GED required
  • Some experience in corporate purchasing preferred
  
  
  
  
• Skills
  
  
  
  • Strong organizational skills with detailed follow-through
  • Ability to follow Salvation Army policies dealing with varied personalities both with vendors and staff.
  
  
  
  
• Qualifications
  
  
  
  • Ability to complete tasks in a timely manner.
  • Ability to handle emergency requests in a professional manner.
  • Ability to process invoices through the Finance Web system.
  
  
  
  
• Driving
  
  
  
  • If the position requires driving:
    
    
    
    • A minimum age of 21 (for insurance provision) and possession of a valid in-state driver's license is required.
    • An MVR will be processed every year in accordance with The Salvation Army's policies.
    
    
    
    
  • Background Check
    
    
    
    • Continued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army's policies.
    
    
    
    
  
  
  
  

Physical Requirements

• Ability to maneuver.
• Ability to remain in a stationary position.
• Ability to grasp, push, pull, and reach overhead.
• Ability to operate telephone.
• Ability to lift 50 pounds.
• Ability to access and produce information from the computer.
• Ability to understand written information.
• Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.