Administrative Coordinator

SUMMARY:

The Administrative Coordinator is responsible for providing high-level administrative support for Mutual Bancorp's Executive Office, including but not limited to, all aspects of planning meetings and activities, expense reports, document preparation and editing, filing, and corporate governance-related matters. The successful candidate in this position will work closely with the Managing Director, Governance to support the Executive Office to achieve strategic and organizational goals. The Administrative Coordinator will be responsible for handling highly confidential matters and materials with discretion as well as anticipating the needs of the Executive Office.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES: This position is required to handle highly confidential matters and materials with discretion. The responsibilities of this position include, but are not limited, to:

• Accountable for providing a high-level of professional service and support for the Executive Office which includes the Executive Management and the Board.
• Responsible for extensive scheduling and calendar management; inclusive of Board meetings, conferences, and activities
• Assist the Executive Office Support team with preparing meeting materials, agendas, summaries, communications and/or minutes.
• Assist with the content and flow of information for meetings.
• Assist with the meeting logistics, meeting communications, and travel requirements for all attendees.
• Conduct research, develop background information, and compile data as directed.
• Assist on various projects and matters as needed.
• Provide administrative assistance to Executive Management .
• Assist the Executive Office Support team on various projects and coordinate with different functions to facilitate meeting activities.
• Assist with other duties which may be assigned.

QUALIFICATIONS:

EDUCATION & CERTIFICATIONS: (Minimum education required to perform the duties of this position)

• Associate degree in business-related field or professional administrative certificate, or equivalent experience required.

KNOWLEDGE, SKILLS & ABILITIES:

• Requires the ability to exercise discretion, judgment and initiative.
• Proficiency in using Microsoft Office software suite, including Word, Excel, PowerPoint, Outlook, Access etc.
• Proficiency with IOS and Apple products strongly preferred.
• Ability to multi-task and work at rapid pace while constantly reprioritizing.
• Comfortable with current office and communications technology and interested in continuously expanding this knowledge and adapting to new technological advances.
• Excellent writing, grammar and proofreading skills.
• Ability to be flexible and poised in a work environment of changing priorities. Reliable and discreet. Must demonstrate initiative, good problem solving abilities, and excellent communication and organizational skills. Must be able to handle confidential/sensitive information and/or circumstances.
• Ability to work occasional long hours and those outside of normal business hours.
• Ability to thrive under pressure and maintain a sense of humor!
• A positive, will do attitude required and willingness to pitch in as a team player wherever needed.
• Willingness to ask questions and tendency to think critically and demonstrate good judgement.
• Excellent attention to detail a must.
• Excellent interpersonal skills, with ability to work effectively in a team environment both within the department and elsewhere in the organization.

COMPETENCIES:

• Must have cyber security awareness to protect the digital environment, the Bank, and customers.
• Strategic Multitasking
• Time Management
• Functional/Technical Skills
• Learning on the Fly
• Organizing
• Problem Solving
• Self-Development
• Approachability
• Customer Focus
• Ethics and Values
• Humor
• Integrity and Trust
• Peer Relationships

PHYSICAL DEMANDS: (Physical effort generally associated with positions)

Normal Physical Capabilities:

Incumbents must be able to perform the following activities frequently or continuously throughout the workday as appropriate to the position: travel throughout the Bank's primary and secondary market areas (which are beyond Cape Cod), bend, carry (one and two hands), collate papers, dial a phone, file records, hear at normal speaking levels, hold items with hands, lift up to 25 lbs., move throughout building, operate office equipment (fax, copier, phone, computer, etc.), computer input for extended periods of time, read English, see well enough to scan documents with detail, sit for up to two hours at a time, stand for short periods of time, speak on the telephone and in person, write with hand, and work at the Bank's facilities.

*Reasonable accommodation may be available for qualified individuals with disabilities

WORKING CONDITIONS: (Typical working conditions with this type of work and environmental hazards, if any, that may be encountered in performing the duties of this position.)

Internal -- work is normally performed in climate controlled office environment, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gases is very limited. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc). No known environmental hazards are encountered in normal performance of duties. Length of day is unpredictable; long hours may be required to accommodate deadlines or special meetings.

External -- Some travel to remote Bank locations will be required; this will include some overnight travel, not to exceed 5%. Environmental conditions are regular office and branch locations of the Bank.