Administrative Assistant

Position Summary: The Administrative Assistant provides comprehensive support for general office operations, events, and projects. This role assists officers, program leaders, visitors, volunteers, staff, corps members, community groups, and clients by performing a variety of administrative tasks. Responsibilities include answering telephones, managing correspondence, and handling day-to-day office duties. This is a full-time, on-site position.

Essential Responsibilities:

• Provides timely, smooth and professional communication and correspondence related to all corps programs, including feedback and follow-up with staff, leadership, corps members, program leaders, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes
• Creates weekly electronic newsletter, the weekly worship bulletin and prayer list
• Compiles and enters monthly electronic statistics for programs and ministries
• Maintains electronic membership rolls, corps directory, group and ministry lists
• Maintains electronic calendars for program year and Christmas season
• Assists corps officers in all aspects of event planning and preparation
• Maintains inventory of office and program supplies; ordering supplies as needed or requested
• Maintains program-related files according to The Salvation Army standard filing system
• Maintain mission and vision bulletin boards
• Responsible for summer camp registrations, correspondence and securing drivers
• Manages rental agreements for use of building and equipment
• Facilitates volunteer registration and required training (Safe From Harm) and refresher trainings
• Supervises volunteers as needed
• Assist bookkeeper with monetary counting as needed and be a back-up check-signer
• Perform other duties as assigned

Qualifications:

Education/Experience:

• High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Two years of office or administrative experience (preferred)

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Excellent typing, grammar and writing skills
• Excellent organizational skills
• Ability to communicate effectively and accurately

Computer Skills:

• Proficient in Microsoft Office 365 Suite, including presentation software and calendar management
• Working knowledge of TEAMS and SharePoint
• Capability and willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)