New

Graduate Admission Coordinator II

University of Central Florida
life insurance, paid time off, paid holidays, sick time
United States, Florida, Orlando
Aug 21, 2025
Burnett School of Biomedical Sciences: As part of the UCF College of Medicine, the Burnett School has 56 full-time faculty, more than 2,000 undergraduate majors and 150 graduate students in M.S., Ph.D., and M.D./Ph.D. programs. Further information on the BSBS can be found at http://med.ucf.edu/biomed. The Opportunity: The Graduate Admission Coordinator II provides administrative and procedural support for the successful operation of the Burnett School of Biomedical Sciences (BSBS) Graduate Programs (PhD Biomedical Sciences, MD/PhD Biomedical Science Track, MS Biotechnology, MS Biomedical Sciences - Cancer Biology Track, Infectious Disease Track, Neuroscience Track, Metabolic & Cardiovascular Track, Integrated Medical Science Track). Responsible for assisting in graduate student recruiting, admissions processing, registration, coordinating orientation activities, and updating students' records. Responsibilities: Provide customer service and manage communications (email, phone, in-person) with prospective and current students, faculty, and staff to support application processing (documents, decisions, letters, etc.). Assist with scheduling and coordination of thesis/dissertation and capstone defenses, and manage announcements for programs, faculty, and students. Track capstone progress for the MS Biomedical Sciences non-thesis program and coordinate all aspects of the thesis/dissertation process, including defense scheduling, graduation review appointments, and degree certification. Advise students on program policies and communications. Serve as liaison between the College of Medicine and university partners regarding BSBS graduate admissions; participate in work groups, committees, and university activities as needed. Compile annual program assessment data. Complete required university and college trainings. Process and track graduate student milestones, including GTA/rotation, committee assignments, program of study reviews, exams (comprehensive, cumulative, candidacy), teaching requirements, academic integrity, CITI, IRB, research proposals, and annual PhD reviews. Manage graduate student enrollment, assisting with registration, permissions, schedules, and course IDs for doctoral and dissertation hours. Maintain graduate student records, including grade reviews, form collection, petitions, and administrative updates. Collaborate with 101 Biomedical Sciences Graduate Program faculty on catalog and handbook updates, and curriculum revisions in Kuali. Coordinate applicant data for PhD/MS admissions committees, PhD interview day activities, and new student orientation and training. Other duties as assigned. Minimum Qualifications: Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.Click here for more information Preferred Qualifications: Experience with graduate student records management systems, such as Slate, PeopleSoft, or Banner. Knowledge of university graduate program policies and procedures, particularly related to registration, thesis/dissertation coordination, and degree certification. Proficiency in managing academic data and compiling program assessments, including curriculum updates and catalog revisions. Demonstrated ability to coordinate graduate admissions processes, including organizing interview days, orientation activities, and liaising with admissions committees. Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Special Instructions to the Applicants: The anticipated salary range for this position is $48,722 - $59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks! UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance Flexible work environment And more...For more benefits information, view theUCF Employee Benefits Guide. Dive into ourTotal Rewards Calculatorto discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. Department College of Medicine (COM) - Burnett School of Biomedical Sciences Dean's Office Operations Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; some evenings may be required due to special events. Type of Appointment Regular Expected Salary $48,722.00 to Negotiable Job Posting End Date 08-26-2025-12-00-AM As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu. For general application or posting questions, please email talent@ucf.edu.