Executive Assistant

The Building People LLC is seeking an Executive Assistant who provides high-level administrative support to senior leadership, office management, and logistical support. This role ensures seamless calendar management, correspondence, travel arrangements, and coordination of key office operations. In addition, the Executive Assistant supports board meetings, special events, and employee engagement initiatives, serving as a central resource to ensure organizational effectiveness and efficiency. This is a full-time, onsite role four (4) days a week, based at our Leesburg, VA headquarters.

Key Responsibilities:

Executive Support (Primary)

• Manage executive calendars, scheduling, and meeting coordination.
• Draft, review, and manage internal and external correspondence.
• Arrange executive and company travel, including flights, accommodations, and itineraries.
• Oversee Capitals season ticket management, including distribution and tracking.
• Track action items from leadership meetings and ensure timely follow-up.

Office Management

• Support front desk and reception duties, including greeting visitors and unlocking elevator access.
• Oversee office supply ordering and inventory.
• Process and log mail/packages (send, receive, distribute).
• Support meetings, including scheduling and preparation.
• Record meeting minutes and support agenda coordination.
• Manage company travel bookings and ensure adherence to travel policies.

Events, Branding & Logistics

• Manage event and conference registrations.
• Maintain HQ apparel stock for employees and events.
• Coordinate pop-up store management and related logistics.
• Organize event and conference giveaways to support branding initiatives.
• Coordinate employee apparel orders and distribution.

Required Experience & Skills

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Strong organizational and multitasking skills with attention to detail with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Ability to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills with a proactive and flexible approach.

Preferred Experience & Skills

• Experience supporting senior executives in a fast-paced environment.
• Background in event planning and logistics coordination.
• Ability to adapt quickly and manage shifting priorities.

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.