Pre-Award Analyst II

Job Summary

Job Description

Essential Functions & Duties

• Collaborate with researchers to review and submit funding proposals that meet all sponsor and institutional requirements.
• Serve as a liaison between scientists, departmental grant administrators, funding agencies, and WHOI administrative offices.
• Interpret and apply federal regulations, sponsor guidelines, and institutional policies (e.g., Uniform Guidance, FAR clauses, NSF PAPPG).
• Review proposals for compliance, identify potential issues, and work with teams to resolve them before submission.
• Review and negotiate new grants, contracts and agreements from diverse sponsors.
• Provide guidance, and resources to strengthen proposal preparation skills across the research community.
• Partner with post-award colleagues to ensure smooth handoff and full life-cycle award support.

Required Education & Experience

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years in pre-award research administration or grants management, preferably in an academic or research setting.
• Demonstrated experience with federal awards (e.g., NSF, ONR, DoD) and sponsor systems.
• Strong knowledge of research administration regulations and compliance requirements.
• Excellent organizational, time management, and communication skills.
• Ability to manage multiple priorities in a deadline-driven environment while delivering exceptional customer service.
• Proficiency with Microsoft Office, Adobe PDF, and electronic research administration systems.

Preferred Education & Experience

• Certified Research Administrator (CRA) designation.
• 5+ years of directly related pre-award experience.
• Advanced expertise in interpreting complex sponsor regulations and contracts.
• Familiarity with both pre- and post-award processes.

Additional Job Requirements

This role can be on-campus, hybrid, or remote!

WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process.

EEO Statement

Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.