Project Manager - Education Division Grants

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Description

The Division of Education and Training at The Fenway Institute (TFI-DET) is serving as the Capacity Building Provider (CBP) for the Street Medicine Interventions for People with HIV who are Unsheltered initiative. This initiative is funded by the Health Resources and Services Administration (HRSA) through a four-year national cooperative agreement (2025-2029) to identify existing innovative interventions, implement the interventions at 10 Ryan White HIV/AIDS Program (RWHAP)-funded sites, provide technical assistance (TA) to support implementation at the sites, and develop accessible dissemination products to promote the replication and scale-up of the interventions in HIV service delivery organizations nationally.

TFI-DET will collaborate with an Evaluation Provider (EP), which has a separate cooperative agreement from HRSA to manage the evaluation component of the project.

Function:

Working closely with and under the supervision of the Project Director, the Project Manager will serve as the TA liaison to the 10 funded sites, including building strong relationships with site staff from different backgrounds and roles, monitoring site performance, writing and reviewing site visit reports, accurately and promptly entering TA requests, and conducting TA as needed following the established TA framework. The Project Manager will lead the planning and implementation of the bi-annual, in-person, multi-site meetings that bring together all 10 sites and staff from the CBP, EP, HRSA, and other project partners. Additionally, the Project Manager will review and finalize meeting minutes taken by the Program Assistant or Program Coordinator, and monitor and oversee that all documentation (e.g., call notes site visit reports, narrative reports, monitoring call forms, etc.) are appropriately finalized and saved centrally in Microsoft Teams. The Project Manager will collaborate with the Director of Dissemination Products and Project Director to assist with the toolkit materials, including contributing to the development of publications, presentations, reports, and training materials.

Representative Duties:

• Implements Technical Assistance activities
  • Serves as TA liaison to 10 sites, including facilitating monitoring meetings, performing site visits, monitoring site performance, writing site visit reports, entering TA requests in a tracking system, and conducting TA as needed following the established TA framework
  • Builds and maintains strong relationships with site staff and other organizational partners
  • Manages planning of monitoring calls, cohort calls, and multi-site meetings across the multiple organization partners and 10 national sites
  • Manages the technology needed to collaborate, develop training materials, and share materials across the CBP and with the EP and RWHAP recipient sites
  • Collaborates with the EP to develop tools used to evaluate success of implementation
• Develops, Writes, and Edits Reports and Presentations
  • Collaborate with team members to develop, edit and make available materials for training and technical assistance activities
  • Develops and delivers presentations and training
• Manages Planning and Implementation of Bi-Annual Multi-Site Meetings
  • Leads the planning subcommittee responsible for the development of the twice-yearly, two-day, in-person agenda centering peer-to-peer learning and training from community and academic experts
  • Identifies and reaches out to faculty and other external trainers for their participation
  • Oversees coordination of meeting space and catering
  • Facilitates peer-to-peer learning opportunities throughout meetings
  • Manages contracting and ensures payment for meeting logistics and external facilitators
• Meets Agency Participatory Expectations
  • Adheres to all agency and departmental policies and procedures
  • Participate in quality assessment and improvement activities as requested
  • Adheres to established safety policies, procedures, and precautions
  • Attend all required meetings, in-services, and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
  • Serves on agency committees and in professional organizations when requested
• Maintains own professional growth
  • Enhances current knowledge of HIV intervention strategies and implementation by reading medical journals, articles, and other publications, attending conferences, seminars, forums, trainings, and other available presentations
• Performs other related duties as required

Requirements

• Bachelor's degree
• At least two years of project management experience
• Demonstrated excellence in time management skills with a proven ability to meet deadlines
• Ability to handle multiple tasks, prioritize assigned duties
• Demonstrated excellence in verbal and written communication skills
• Ability and willingness to work East Coast hours, regardless of home state
• Demonstrated competency with Microsoft PowerPoint, Word, Excel, and Teams
• Ability to work independently and in small groups
• Ability to travel across the country for site visits, multi-site meetings, and project planning meetings (approximately 15 trips per year)
• Knowledge of and sensitivity to diverse communities, particularly Black, Indigenous and People of Color and LGBTQIA+ communities
• Ability to work harmoniously with diverse groups of individuals required

Preferred Qualifications:

• Experience working with an ethnically, culturally, and racially diverse work staff preferred
• Experience working in Ryan White HIV/AIDS Program settings
• LGBTQ-identified persons and persons of color are strongly encouraged to apply

Physical Requirements:

• Ability to meet the following physical requirements with or without reasonable accommodations:
  • Sit at a computer station for extended periods of time
  • Ability to type on a keyboard for extended periods of time

This is a union position in a Fenway Health bargaining unit represented by 1199 SEIU United Healthcare Workers East.
We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 11 paid holidays, paid vacation, and more. LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.

Salary Description

61,400-75,000