Administrative Assistant Sr

Position Description:

As an Administrative Assistant Sr in Medicine's Rheumatology Division you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence and documentation as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates.
• Compile data and information from multiple sources to prepare reports.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, travel itineraries and related arrangements.
• Order supplies, assist in budget preparation and monitoring expenditures.
• Create and process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.
• Prepare/maintain monthly clinic/consult schedules, conferences, and division meetings.
• Process time off and out of office requests.

Knowledge - Skills - Abilities

Organization, time management and critical thinking skills. Excellent written/verbal communication skills.Ability to collaborate with various internal and external departments/institutions. Technical knowledge/ability to utilize scheduling and software tools such as Qgenda and MS Office. Exemplary customer service. Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem-solving skills.

#LI-SN1

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience in an office setting

Preferred Education: Bachelor's Degree

Preferred Experience: corporate or healthcare background

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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