Document Control Specialist - Part Time / Weekend Shift

PRIMARY PURPOSE:

Responsible for the accurate digital entry of manufacturing and post-processing records into internal computer-based systems, to support Solvita operations and ensure compliance with regulatory and quality standards.

ESSENTIAL FUNCTIONS

1. Archives documents through scanning, including the secure management of donor charts.
2. Maintains manufacturing record control and data entry into centralized database systems.
3. Applies logistics knowledge across multiple distinct processing methods to ensure accurate progression of grafts throughout the production workflow.
4. Coordinates data entry and documentation activities with Quality Control (QC) to support the release, discard, and hold processes for products, ensuring timely and accurate recordkeeping.
5. Performs lot progression activities within the database system in coordination with Lot Processing required status updates and alignment with production workflows.
6. Interacts and collaborates with multiple departments across the company to fulfill document requirements.
7. Coordinates and executes shipment of microbiology cultures for testing, ensuring proper documentation, and transport requirements.
8. Generates charts from Unity Charts for international customers, in accordance with customer specifications and regulatory requirements.
9. Performs graft conversions to fulfill purchase order requirements, ensuring alignment with inventory and production needs.
10. Identifies and assists in resolving manufacturing errors related to graft documentation, including issues such as duplicate numbering and incorrect graft identity.
11. Audits and verifies graft traceability throughout the freeze-drying process.
12. Performs other duties as assigned.

EDUCATION and/or EXPERIENCE

• High School diploma or equivalent required.
• Must have one year of clerical word processing or data entry experience required.
• Must be able to type 30 words per minute; 6,000 keystrokes per hour (KPH) in data entry preferred.

WORK ENVIRONMENT and PHYSICAL ACTIVITIES

Must be able to meet the required physical demands with or without reasonable accommodation.

1. Strong organizational and time management abilities.

2. Good customer service skills.

3. Accuracy and attention to detail.

4. Proficiency in Microsoft Word and Excel programs.

• Demonstrated ability to:

• Influence and persuade others through verbal & written communication skills.
• Stay organized and maintain records.
• Work in a fast-paced environment and juggle competing tasks & demands.
• Work independently with minimal supervision, while accurately reviewing and verifying work.

Required Physical Demands

Physical Demand	Continuous Performs over 65% of time	Frequent Performs 34%-65% of time	Occasional Performs up to 33% of time	N/A	Physical Demand	Continuous Performs over 65% of time	Frequent Performs 34%-65% of time	Occasional Performs up to 33% of time	N/A
Stand			X		Climb:
Sit	X				Ladders				X
Walk			X		Stairs				X
Pull			X		Poles				X
Push			X		Visual Activity:
Crawl				X	Computer	X
Bend			X		Peripheral		X
Twist			X		Distance (clear vision >20')			X
Balance				X	Close (clear vision <20')	X
Grasp			X		Color Vision Required				X
Squat			X		Depth Perception		X
Kneel				X	Noise:
Mental Acuity	X				Very Quiet		X
Lift/Carry:					Quiet	X
Up to 10lbs	X				Moderate			X
Up to 25 lbs		X			Loud				X
Up to 50 lbs				X	Very Loud				X
Up to 100lbs				X	Communication:
>100 lbs				X	Verbal through speech	X
Reach:					Written by hand and electronic	X
Forward			X		Sensory Discrimination:
Lateral			X		Sharp/Dull				X
Overhead			X		Hot/Cold	X

Other Required Physical Demands: N/A