Administrative Coordinator

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestle USA, we're all working towards the same goal - to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity - and responsibility - to be there for every moment in our consumers' lives.

Joining Nestle means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

As an Administrative Coordinator, you play a key role in supporting safety, quality, performance, and people compliance across the organization. You take ownership of internal auditing, training coordination, document control, and certification processes tied to both current and future initiatives. You act independently, navigating standard procedures with confidence and handling non-routine situations by interpreting office guidelines and practices. You seek guidance only when necessary for approvals or direction, demonstrating a high level of discretion, accountability, and self-direction in your work.

Administrative Responsibilities:

• Support financial activities for the Distribution Center (DC):
• Create purchase orders (POs).
• Manage capital project requests (AFE's).

Maintain AMEX account:

• Reconcile account.
• Process invoices.

Coordinate department and team meetings.

Manage various department reports:

• Measurements
• Combined report

Maintain supplies, personal protective equipment (PPE), and other necessary orders.
Coordinate and arrange travel.
Provide backup support to other administrative functions.
Assist with inventory management and purchasing of tools, spare parts, and equipment.
Perform other assigned tasks.

Reporting:

• Run weekly contractors hourly report
• Create ad-hoc payroll queries and reports
• OSHA hourly monthly reporting
• Create & Manage productivity access data base
• Data entry into productivity access data base
• Budget reporting

Finance Responsibilities:

• Knowledge of creating and maintaining POs
• Capital Projects-maintain capital files, capital POs, Asset Register
• Maintain AMEX account, reconciliation of same, invoice processing

Requirements and Minimum Education:

• Associates Degree or equivalent work experience preferred
• Minimum of three years of experience of management level administrative support

Skills:

• Expert in MS Office applications
• Strong communication skills - written and verbal
• Ability to effectively work with all levels of personnel / management
• Ability to organize work and complete work/seek solutions independently
• Excellent attention to detail
• Manage and prioritize multiple priorities
• Knowledge and ability to operate office and media equipment
• Must be a team player with a strong customer service orientation (for both internal and external customers)

Behavioral:

• Initiative - self starter. Takes action to achieve goals beyond what is required
• Stress tolerance: Maintains stable performance under pressure or opposition
• Must have ability to hold confidential information.

The approximate pay range for this position is $46,800 to $60,300. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location.

Nestle offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position.Learn more at:About Us |Nestle Careers (nestlejobs.com)

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home.

The Nestle Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition:367564