Facilities - Capital Projects Coordinator

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 3% of the employee's salary.
• VEBA Plan with the City contributing 1% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates.
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year.
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment.

Telework Program
The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to two (2) days remote, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.

ESSENTIAL FUNCTIONS:

• Manage capital improvement and major maintenance projects; ensure work produced complies with specifications, timelines, City regulations and policies; provide status updates on projects to affected parties on a regular basis.
• Perform and support design functions on City projects utilizing AutoCAD and other tools; review and or write specifications; develop recommendations for site plans and construction methods; assist with the production of master plans and conduct related studies.
• Develop and maintain project schedules. Assist with developing strategies to re-establish project schedules that fall behind.
• Draft professional services agreements and amendments and manage process through execution.
• Draft construction bid documents, oversee the Request for Proposal/Qualifications (RFP/RFQ) bidding process for projects and manage process through contract execution.
• Manage all contracted services to ensure contract terms are met throughout the course of the work.
• Develop project budget; monitor and control costs by reviewing invoices for professional services to assure services and work conform to the invoiced amounts.
• Review and recommend approval, rejection or modification for additional services and change orders received for contracted work.
• Ensure effective communication among consultants, contractors and others; communicate project statuses and issues to staff and other affected groups in a timely and accurate fashion.
• Collaborate and coordinate with city departments and partners to develop and oversee execution of repair and major maintenance projects in compliance with public laws and to ensure that projects align with organizational goals and objectives and contribute to the overall success of the City.
• Assist with the development of planning and vision documents.
• Prepare informational materials and make presentations to City staff, elected officials and public groups; act as liaison between end users; coordinate and facilitate public open house meetings to solicit feedback.
• Conduct complex plan review for City projects; perform regular inspections of construction projects to ensure compliance with plans and specifications, including safety requirements and other applicable standards; verify materials and methods used in construction.
• Serve as a technical resource for City departments on building and site-related issues; analyze materials for longevity, durability, cost suitability and appearance; perform research on code issues; perform analysis of existing structures and sites; develop design solutions for identified problems where appropriate.
• Manage all aspects of researching and applying for grants related to assigned area or project; administer grants and present information as needed.
• Establish and maintain building and project files including plans, specifications, correspondence, maintenance contracts and financial information.
• Coordinate with the City Attorney office to minimize legal challenges and issues.
• Oversee project execution, including coordinating with contractors and vendors to ensure timely delivery of materials and services, monitoring project progress, and reporting project status to city officials and partners.
• Maintain detailed records of project documentation, including budgets, schedules, contracts, and change orders, and provide regular updates to city officials and partners.
• Execute bidding process for public works projects in Washington state, including knowledge of state, local laws, and regulations related to public works projects.
• Familiarity with LEED certification and sustainable construction practices for public works projects.
• Continuously review and improve project management processes and procedures in compliance with public bid laws to increase efficiency and effectiveness.
• Oversee project close-out procedures, including final inspections, punch lists, and warranty requirements
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

Facilities Division Includes:

• Assist in the management of city space by developing space plans and coordinating with other departments; recommend allocations of space and maintain Auto CAD space plans.
• Understand and interpret blueprints, plans, technical specifications and code requirements.
• Work with Facilities Maintenance staff to identify repair and small works needs; integrate maintenance requirements into space planning and project design.
• Support long-range facility planning and capital project studies by conducting condition assessments and evaluating existing building system.

Minimum Requirements:

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Bachelor's degree in Architecture, Construction Management, Business Administration or other related field.
• Minimum 5 years of contract administration, design, grants management, and project management experience.
• Or minimum 9 years of relevant education and experience.
• Valid Drivers' License and successful passing of a required driving record check.
• This position has access to CJIS areas and systems. Successful passing of a required background check and national fingerprint-based records check is required.

PHYSICAL DEMANDS:

• Drive to offsite locations to perform essential functions.
• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.
• Lift or move items weighing up to 30 pounds occasionally.

WORK ENVIRONMENT:

• Work is performed in an office environment and outdoors in all weather conditions.
• Exposure to high voltage wires, hazardous materials, heights, and noise from equipment.
• Noise level out in the field is moderately loud.
• Noise level in the office is moderately quiet.
• Night meetings may be required.

Selection Procedure:

Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Accommodation

Individuals needing accommodation in the application, testing, or interview process may contact msato@rentonwa.gov at least 2 days prior to the need.

Communication from the City of Renton:
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Recruitment Process:
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires driving and is also subject to a driving record check from the WA State Dept of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position also requires accessing areas that contain Criminal Justice Information Systems (CJIS). For that reason, this position is also subject to a national fingerprint-based records check.