Director of Legal Operations

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients- that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don't settle for the mediocre. Each of us is driven to help improve patients' lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

This position is charged with leading the global Legal operations and strategic projects, lead Legal Department's operations related to outside counsel management, legal technology, project management and process improvement, knowledge management, financial planning, and administrative operations. This role will partner closely with the entire legal team and other shared service partners such as Finance, IT and HR.

Essential Duties & Responsibilities

This individual will serve as a partner to members of the Legal Department and will collaborate effectively across the Company to assist the Company in meeting business objectives. They must present with credibility and confidence in an action-oriented environment. They must have strong collaboration and project management skills to support the design and implementation of the Legal Operations capabilities.

Legal Technology:

• Enhance existing and identify new tools to enable streamlined team collaboration and workflow automation both within the legal team and among business partners.
• Lead legal technology system deployments, enhancements and related process guidelines.
• Improve data integrity and analytical reporting capacity.
• Partner with technology teams to troubleshoot equipment/systems issues.
• Develop and maintain technology roadmap, champion the usage of technology to ensure and enhance Legal Department efficiency.

Financial Planning:

• Prepare accurate legal budget projections and monitors spend.
• Provide leadership and other budget owners with budget analysis and management recommendations.
• Partner with attorneys and other professionals to gather full matter costs worldwide to aid active spend management and continue to supervise operational costs for improved budget forecasting accuracy.
• Lead monthly reconciliation and reclassification requests, and quarterly budget estimate updates.
• Supervise and guide legal billing, including rate approvals, invoice review and payment; resolve processing issues.

Outside Counsel Management:

• Facilitate the management process for sourcing, negotiating, selecting and leading law firms through defined process and reporting.
• Participate in planning and implementation of strategic outside counsel initiatives and support active law firm management.
• Lead monthly Law firm matter budget review process and lead annual revision and distribution of billing guidelines and terms of engagement.
• Offer analysis and recommendations with respect to alternative fee arrangements; review draft agreements.
• Lead reporting and analyses of legal services spend.
• Lead content, logistics and analysis for RFPs and competitive bidding process.

Knowledge Management:

• Facilitate transparent and easily accessed legal practice and operations information to support global legal staff performing their responsibilities at the highest possible level of effectiveness and efficiency.
• Direct CLE program and professional association membership.
• Lead logistics for Legal Department, Town Hall Calls and similar meetings, including delegation of scheduling, technical support, communications and meeting materials
• Supervise development and maintenance of a Legal Homepage and internal legal specific social media characterized by transparency and availability of legal practice and operations information.
• Track trends in law industry and participate and collect relevant benchmarking to advise department initiatives.

Human Resources:

• Develop and improve processes to accurately track global staffing of law department, lead onboarding and offboarding processes.
• Own the maintenance of global legal directories, including supervising hires and departures, open positions, email distribution lists, and system access.
• Lead annual client satisfaction survey.

Project Management:

• Support Legal Department Leadership team with annual goal planning and quarterly tracking, as well as lead corporate initiatives that impact Legal.
• Lead goal setting process including quarterly updates.
• Lead projects, serve as the Legal Department Liaison between other departments and collaborate with staff leading central vendors to design processes that meet department needs.

Administrative Operations:

• Ensure overall smooth functioning of Baxter Headquarters Law Departments.
• Respond to internal and external inquiries.
• Coordinate with facilities to reconfigure and repair office space as needed to meet staff needs.
• Work effectively across a multi-functional, global teams.

What will you bring

• Bachelor's degree required. CPA, MBA or JD preferred.
• Law firm or in-house corporate legal department experience.
• Minimum 10 years' operations experience, preferably in a legal or compliance environment, consulting or project management preferred.
• Strong collaboration skills, with an ability to establish relationships both within a team and across external departments.
• Strong negotiator with internal and external collaborators/vendors.
• Ability to influence within different parts of the organization.
• Ability to identify, define requirements and implement process improvement.
• Proactive, entrepreneurial approach to recognizing needs, solving problems, anticipating issues and developing solutions; excellent business judgment and critical thinking.
• Skills in sound judgment, problem solving, critical thinking and interpersonal communication.
• Attention to detail with excellent time management and multitasking/prioritization abilities.
• Strong proficiency in Microsoft Office including Excel, PowerPoint, Outlook, and Word.
• Proven ability to manage multiple concurrent projects and responsibilities.
• Solid understanding of finance and accounting.
• Experience in developing reports that not only advise but drive decision making and action.
• Experience in workflow automation tools, matter management, E-billing, and document management strongly preferred.

We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all our employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $184,000 - $253,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors. This position may also be eligible for discretionary bonuses, and/or long-term incentive. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

US Benefits at Vantive

This is where your well-being matters. Vantive offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical, dental and vision coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Aon Pooled Employer Plan ("Aon PEP"), Vantive's 401(k) retirement savings plan, to help you prepare for your future. The Aon PEP is designed to help improve retirement outcomes by providing retirement resources more efficiently. The plan offers a robust set of investment options, financial education, and a suite of resources to support your retirement goals.

We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.For additional information regarding Vantive's US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Vantive

Equal Employment Opportunity

Vantive is an equal opportunity employer. Vantive evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

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