Marketing Proposal Coordinator (53170)

Overview

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Marketing Coordinator with experience in the AEC sector (Architecture, Engineering, Construction). The Marketing Coordinator reviews request for proposals (RFPs) and other inquiries for business services, compiles and develops responses to such RFPs and inquiries through research and interviews with subject matter experts (SMEs) resulting in an award for contractual services with customers and clients. The successful candidate must be highly organized, adept at prioritizing, and able to succeed in a high-energy environment. The ability to effectively collaborate with others while working on several projects and deadlines is essential.

• 2+ years of proposal coordination or marketing experience in the AEC industry required.
• Bachelor's degree in Marketing, Communications, English, or Business.
• Proven ability to manage multiple concurrent proposals with shifting priorities.
• Proficiency in MS365 (PowerPoint, Excel, Word, and Outlook)
• Familiarity with Adobe Creative Suite (InDesign).
• Familiarity with Deltek Vision/VantagePoint or similar.
• Excellent time management, organizational, and problem-solving skills.
• Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
• Positive attitude and grace under pressure; constructive in receiving and providing feedback.
• Commitment to continuous improvement and professional development.

• Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
• Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.
• Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
• Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm's strengths and demonstrating a clear understanding of project scope and client needs.
• Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
• Develop, edit, and refine persuasive written sections-executive summaries, technical approaches, staffing plans, and past-performance narratives-ensuring clarity, consistency, and alignment with brand voice and messaging.
• Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
• Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions.
• Support business development activities, including capture planning, client feedback management, and CRM updates.
• Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
• Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
• Other duties/tasks as assigned.

• Competitive Compensation
• Hybrid work schedule with opportunities for mentorship and professional growth.
• Comprehensive benefits, including 401(k), Employee Stock Ownership Plan (ESOP), and career growth.
• Be part of a collaborative team committed to advancing infrastructure while developing your skills in a supportive environment.

The Marketing Department at M&M plays a vital role in building brand awareness, driving profitable growth, and further positioning M&M as the go-to engineering firm. To support these goals, the department is strategically composed of talented marketing and graphic design professionals with extensive and diverse experience across the AEC industry. Join our expanding team and elevate your career at one of the most established and 100% employee-owned engineering firms in the country.

The Company:

M&M is one of the world's leading bridge engineering firms, known for technical excellence and innovation that surpasses current standards. Established more than 130 years ago, our firm is responsible for the design and maintenance of some of the nation's most recognizable structures. Our services include fixed and movable bridge design, inspection and rehabilitation, and all facets of life-cycle maintenance, research, and code development. We offer a competitive base salary, company ownership through our ESOP, a 401(k) with company matching, and a full benefits package. Review our benefits page for more information. Take the next step in your career with a firm that values innovation, collaboration, and employee ownership. Apply now and become part of a team shaping the future of bridge engineering.