Contract Administrator II

The Port of Portland is hiring for a Contracts Administrator II.

We are seeking a creative and independent professional who would be responsible for the environmental department's budgeting and ensuring that environmental on-call contract agreements are appropriately drafted, negotiated, and executed on behalf of the Port. This position will also be responsible for ensuring compliance, managing coordination, and completing administrative tasks to meet department objectives.

We offer a flexible hybrid schedule that combines work-life balance with team collaboration. You'll be in the office Tuesday through Thursday to engage with colleagues and support our business lines, with the flexibility to work from home on Mondays and Fridays as business needs allow.

From the hiring manager: "If you enjoy challenging and rewarding work that supports extremely smart and kind professionals who do good things for people and the planet, this job is for you! This role supports efforts to maintain on-call contract compliance, achieve agency environmental goals, and ensure shared prosperity in our region."

• Assist with development and execution of solicitations for services for on-call contracts, conduct review and administration of complex contracts in accordance with agreed upon contract language, ordinance or tariff.
• Administer environmental on-call contract system so that the Port always has access to multiple service providers.
• Process all task orders, requisitions and payments in a timely manner. Follow up with customers on collection issues.
• Ensure terms of all environmental contracts and agreements, as well as all Port contracting and procurement policies and procedures, are complied with by the Port and its service providers.
• Perform financial analyses and create reports to disseminate information to department management and facilitate discussions around any identified issues and trends.
• Standardize and improve budgeting and contracting processes, systems and tools and conduct training on best practices.
• Other Project Support: Manage administrative and operational projects as needed.

• (Required) Minimum of (2) two years' experience involving budgeting, contract administration and/or a related field.
• (Preferred) Bachelor's in business, public administration, finance, or a related field.
• (Preferred)Professional purchasing and contracting certification.
  • Any of the following would qualify:
    • Oregon Department of Administrative Services: Oregon Contract Administration Certificate.
    • Universal Public Purchasing Certification Council: Certified Professional Public Buyer, Certified Public Purchasing Officer.
    • Institute of Supply Management: Certified Purchasing Manager, Accredited Purchasing Practitioner.
    • National Contract Management Association: Certified Professional Contracts Manager.
    • Certified Construction Contracts Administrator.

Demonstrated Skills:

• Critical thinking, analytical and organization skills.
• High volume, detailed data entry and analysis with accuracy.
• Strong written and oral communications.
• Independent and self-motivated.
• Organize workload and prioritize tasks to meet changing priorities and deadlines.

Abilities & Competencies:

• Contract administration principles.
• Budget development, analysis and reporting.
• Public contracting laws, procurement policies and procedures.
• Microsoft Word, SharePoint, and Microsoft Excel (complex formulas, pivot tables, charts).

SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of October 13, 2025.

2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.

3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation by the week of October 20, 2025. Panel Interviews will be held week of October 27, 2025.

About us:

At the Port of Portland, we use everything we have - our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to unlock new opportunities and ensure more people share in our region's success. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!

Do you have questions about this job?

Contact us: careers@portofportland.com

Safety: The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence.

Equal Opportunity Employer: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans' preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran's preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.