Senior Administrative Assistant - Specialist (San Diego)

Position Description:
Perform senior level administrative services and perform functional business department activities working closely with leadership.

Essential Duties & Key Responsibilities:

• Provide exceptional customer service and positive interactions while serving as senior administrative point of contact for functional business department and leadership.
  
• Engage professionally with others to address and discuss information.
  
• Facilitate executive activities, manage calendars and commitments, travel, and expense reporting.
  
• Serve as liaison between leadership and others, manage calls and email communications.
  
• Proofread written correspondence, memos, emails, presentations, and other documents.
  
• Record, transcribe and distribute minutes of meetings.
  
• Assist leadership in making consistent decisions by providing historical reports and references.
  
• Serve as coordinator for department, including meetings and events.
  
• Complete items requiring executive electronic signature, use only with documented authorization.
  
• Maintain Notary Public commission (as required)
  
• Embrace company culture, values, and Diversity, Equity, and Inclusion (DE&I) across company.
  
• Demonstrate consistent lean leadership; evaluate processes for continuous improvement opportunities to increase responsiveness to business needs and increase consistency and efficiency within team; establish and share best practices across team.
  
• May serve in management capacity to:
  
  • Provide Administrative Services (AS) team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
    
  • Manage requests for department administrative support and delegate as appropriate to department team members.
    
  • Balance workload and prioritize concurrent tasks and activities for department AS staff and self.
    
  • Establish standard operating procedures (SOP) for department AS staff roles. Explore and drive innovative ideas to improve systems, processes, and service quality.
    
  • Lead and develop department AS direct reports to ensure strength in key areas of administrative expertise. Foster teamwork, open communication and collaboration with others.
    
  • Deliver timely performance feedback for department AS direct reports, execute/contribute performance appraisals during annual performance cycle, utilize talent management system, and identify appropriate training for development needs.
    
  • May serve as Development Partner (DP) for AS team members.
    
  
  
• Other activities, duties, and responsibilities assigned.

The salary range for this position is estimated to be 98,000.00 - 125,000.00 USD annualized.

Qualifications:

• College degree and/or professional administrative certification with minimum of 6 years of relevant administrative services experience required; in lieu of degree/certification, High School Diploma or GED and minimum 10 years of related administrative service experience required
  
• Purchasing, Procurement, or other related experience (Senior Administrative Specialist Procurement only)
  
• OSHA (Occupational Safety and Health Act) knowledge and experience desired (Senior Administrative Specialist EH&S only)
  
• Project management skills to manage multiple assignments with competing and demanding time frames
  
• High standards of accountability and integrity, exercise discretion and maintain confidential information
  
• Good judgment to solve problems and prioritize responsibilities for self and others
  
• Approachable, proactive, positive, and professional
  
• High degree of organization, diligence, and accuracy
  
• Effective active listening skills and follow up on commitments and deadlines
  
• Exceptional professional verbal communication, business writing, and proofreading skills
  
• Excellent interpersonal communication, professional presentation, and persuasion skills to confidently engage and influence at senior levels; engage with teams, vendors, and across organizational levels
  

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee may occasionally travel both short and long distances via a variety of conveyances. The employee may occasionally perform work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.