New

Program Coordinator, Operations

Puget Sound Educational Service District (PSESD)
United States, Washington, Renton
Sep 28, 2025
Puget Sound Educational Service District seeks a Program Coordinator to support and coordinate various elements of Program Operations for our Early Learning Program. This position will work closely with the Executive Assistant, Grants Compliance Manager, Fiscal Team, Operations Systems Manager, and Director of Program Operations. This position will support and coordinate a variety of fiscal processes, as well as other operation/program related tasks such as inventory, contracts, communications, parent leadership etc. Purpose Statement The job of Coordinator, Program is done for the purpose/s of coordinating program activities and action plans; monitoring program standards; providing technical assistance, resources, and ongoing support. This job reports to Assigned Administrator Position open until filled, please submit application before best consideration date of 10/5/2025. First interviews in person is scheduled for 10/13/2025 and Second interviews virtual is scheduled for 10/20/2025. Essential Functions Collaborates with others for the purpose of sharing expertise and resources, resolving issues, implementing, and maintaining services and programs. Coordinates with external customers for the purpose of developing programs, resolving issues, and maintaining services. Coordinates a variety of on-site and off-site events, assessments, workshops, trainings, courses, etc. for the purpose of ensuring necessary department/program outcomes are achieved. Embodies the principles and practices that form our culture and commitment to becoming an Antiracist Multicultural Organization for the purpose of meeting the Agency’s End: Success for Each Child and Eliminating the Opportunity Gap by Leading with Racial Equity. Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state, and federal regulations. May oversee the work of other staff for the purpose of ensuring program objectives are met within budget. Monitors program components (e.g., procedures and processes, communications, training needs, data, RFP process, grants, contracts for services, events, budgets, and expenditures, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Participates in meetings, workshops, trainings, committees, etc. for the purpose of receiving, conveying, and/or gathering information required to perform functions. Prepares a wide variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information. Processes documents and materials for the purpose of disseminating information to appropriate parties. Provides training and/or technical assistance in assigned subject area to support the facilitation of action plans and/or the adoption of key strategies for the purpose of ensuring services are delivered in conformance with established guidelines, priorities, and needs. Responds to inquiries for the purpose of resolving problems, providing information and/or referring to appropriate personnel Other Functions Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment. JOB-SPECIFIC COMPETENCIES ACCOUNTABILITY: Takes responsibility and ownership for successfully accomplishing work and Agency objectives, and delivering results. Sets high standards of shared performance for self and others. ACCURACY AND ATTENTION TO DETAIL: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible. PLANNING, ORGANIZATION, AND PRIORITIZATION: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters. RECORDKEEPING AND DOCUMENTATION: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices. TEAMWORK: Works collaboratively with others to achieve shared goals and make decisions. ANTIRACIST LEADERSHIP COMPETENCIES CULTURAL PROFICIENCY: Articulates and applies historical context of racism and understands the current reality of students and communities of color in order to support racial equity. Actively demonstrates a commitment to supporting equity and inclusion, and serves as an advocate with colleagues, partners, and communities to meet the Agency's End and goal of becoming an Antiracist Multicultural Organization in support of eliminating the opportunity gap. RACIAL EQUITY ADVOCATE: Recognizes, supports, and engages in dismantling institutional racism. Partners with and is accountable to those with whom we are in a transformational relationship, including children, families, and communities of color. RACIAL EQUITY MINDSET: Demonstrates awareness of biases, internalized racial superiority and oppression. Leads with a racial equity lens and actively uses the racial equity tool in meaningful ways. TRANSFORMATIONAL VALUES: Contributes to valuable and positive, antiracist transformation in individuals, organizations, and social systems in an effort to actively progress across the antiracist multicultural institution continuum. Is able to foster a sense of community and shared purpose via collaboration and cooperation with others inside and outside PSESD. Embodies the principles and practices that form the Agency’s culture. Operates from an abundance mentality that recognizes opportunities, and is optimistic and realistic about the future. AA Degree or higher in job related area. Experience implementing and/or coordinating projects in a busy work environment. Experience inputting, manipulating and analyzing data in a spreadsheet and/or database. Experience with Microsoft Suite products, including Microsoft Teams. Experience collaborating and coordination with individuals and teams. Experience with Head Start, Early Head Start, or ECEAP Please see job description PI278395437 Please see job description