Human Resources Technician

• Courteously interacts with citizens, elected officials, and staff responding to all requests in a timely manner. 
• Greets visitors to the Human Resources Department.
• Answers telephone and receives and screens departmental mail. 
• Notarizes documents upon request. 
• Provides administrative support including filing, photocopying, faxing, scanning, creating documents and files, and generating correspondence. 
• Maintains confidential personnel records. 
• Prepares personnel transaction forms to record salary changes and similar transactions.
• Assists in preparation of the annual budget request for the Human Resources Department. 
• Assists in developing goals, objectives, and performance measures for the Human Resources departmental plan and tracks data as assigned. 
• Orders and maintains supplies, creates purchase requisitions, and submits pcard receipts timely.  
• Assists with annual insurance open enrollment and benefit administration. 
• Provides materials to HR Director for biweekly payroll processing. 
• Assists with preparation and administration of new employee orientation by completing schedule-building, document preparation, room preparation, team building, and other related items.
• Plans and sets up employee events such as holiday luncheons, service awards programs, and retirement receptions. 
• Purges records as necessary according to retention schedule. 
• Assists with information requests.
• Maintains up to date position manual.

• Responsible for partnering with Directors on recruitment and hiring process for full-time and limited service positions as directed.
  • Generates recruitment materials and posts advertisements with appropriate outlets.
  • Assists in interview design and scheduling process.
  • Reviews application materials.
  • Prepares and photocopies interview documents and assessment tools.
  • Guides and participates in interview process.
  • Completes reference checks for top candidates. 
  • Provides conditional offer of employment, administers conditions.
  • Coordinates start dates and notifies departments when employees are approved to begin work.
• Attends job fairs, community events, and other recruiting opportunities to attract qualified candidates.
• Assists with employee offboarding and other employment transitions.
• Responsible for volunteer clearance process.
• Assists with maintenance of employee and volunteer rosters.
• Assists with administration of performance evaluation cycle as directed.
• Cross-trains and assists with administrative responsibilities as needed.
• Performs other duties as required. 

• Employee is not subjected to adverse environmental conditions. 
• Must be able to physically perform the basic life operations functions of fingering, grasping, talking, hearing and repetitive motions. 
• Must be able to perform sedentary work occasionally exerting 10 pounds of force. 
• Must possess the visual acuity to prepare and analyze figures, perform transcription, operate personal computer and perform extensive reading.

QUALIFICATIONS OF CLASS:

EDUCATION:  Associate degree in business, personnel management, or related field.  

EXPERIENCE: Administrative support or clerical experience involving public contact required, preferably in a human resources setting.

KNOWLEDGE, SKILLS AND ABILITIES:

• General knowledge of the organization and local government functions.
• General knowledge of human resources best practices and employment laws.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to establish and maintain an effective office operation.
• Ability to establish and maintain effective working relationships and provide excellent customer service to other employees and the public.
• Ability to learn and apply policies, procedures, and systems.
• Ability to research, analyze, and compile HR data and routine reports.
• Ability to manage multiple deadlines simultaneously.
• Skill in the use of applicant tracking systems, job boards, and other methods of sourcing and tracking candidates.
• Skill in written and verbal communications.

SPECIAL REQUIREMENTS: Notary Public designation preferred.

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