Executive Secretary Pgcb

Are you an ambitious administrative professional who is eager to begin the next chapter in your career? Join the Pennsylvania Gaming Control Board (PBCB) as an Executive Secretary and showcase your impressive organizational skills. This is an exciting opportunity to provide vital support to the Office of Gaming Laboratory Operations (GLO). If you are a highly detail-oriented and motivated team player with exceptional customer service skills, we want to hear from you!

Under the direction of the Director of Gaming Laboratory Operations, the Executive Secretary performs a wide range of essential administrative and clerical work. You will be responsible for processing and entering new submissions into the database in addition to assuring accuracy of initially received paperwork. This position processes approval letters and completes other correspondence as needed. Reviewing of draft approval letters including verifying letterhead, date, addressee, typos, grammar, database entries completed, database and letter match will be included in your duties. Your

organizational skills will be key as you update files and database, keep distribution lists current and update staff with changes. This professional keeps both electronic, and paper files organized, assists with scheduling Teams meetings, travel revisions and plans, and performs special projects as required.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours weekly
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday.
• Telework: Telework options may be available within the Commonwealth of Pennsylvania only. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: The starting salary is non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• A high school diploma or its equivalency and five years of relevant work experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must possess a high school diploma and five years of relevant work experience.
• You must have experience answering phone lines for a large office or agency.
• You must have the ability to utilize and understand Microsoft software, Word, Excel, Outlook, and Teams.
• You must have experience working for a Board of Commissioners or executive level positions.
• You must be able to perform essential job functions.

Legal Requirements:

• Employment is contingent upon the completion of a Personal History Questionnaire with a thorough background investigation, including drug screening and the subsequent review and approval by the Board.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.