Medical Education Administrator and Program Liaison

The Department of Otolaryngology-Head and Neck Surgery at the University of Virginia (UVA) School of Medicine is seeking a highly motivated professional to join our team in a multi-faceted role as a Medical Education Administrator and Program Liaison. This position requires a high level of organization, prioritization, and management of multiple projects simultaneously.

The primary responsibilities of this position are to provide administrative, operational, logistical, and fiscal support for the department's educational programming, including, but not limited to, residency program coordination, visiting professorships, educational courses, CME activities, coordination of department social events, social media as well as editorship of our department newsletter.

For more information about our medical education programs, please visit:

https://med.virginia.edu/otolaryngology/education/

Responsibilities

• Coordinate the flow of communication among faculty, trainees, and other stakeholders to ensure timely and accurate information sharing.
• Organize and prioritize departmental events and meetings; prepare agendas, take minutes, and track action items for educational programming initiatives.
• Support integration of educational programming with the department's expanding research enterprise through crosswalk development and collaboration.
• Provide budget and financial operational support for educational programs, including tracking expenditures and ensuring adherence to departmental budget guidelines.
• Collaborate with faculty and leadership to promote departmental programs through strategic marketing efforts and community outreach initiatives.
• Partner with UVA Health Marketing to design and manage website content, social media campaigns, and promotional materials for events and programs.
• Oversee the design, development, and distribution of the department's semi-annual newsletter.
• Work outside normal business hours, including occasional evenings and weekends, as required by program demands and events

This role will manage the daily operations of the Otolaryngology Residency Program, ensuring compliance with ACGME, LCME, and CME standards. Responsibilities include coordinating faculty and trainee schedules, overseeing recruitment and credentialing processes, maintaining accreditation documentation, and managing evaluations and budget activities. The candidate will assist with trainee travel reimbursements, policy updates, and communication between faculty, trainees, and administrative offices. Additionally, this role supports educational initiatives such as Grand Rounds and oversees Otolaryngology Education web content.

This role will also coordinate departmental social and educational events, including the annual Fitz-Hugh Symposium, by securing venues, negotiating contracts, managing budgets, and providing logistical support. They will assist with grant applications to obtain educational funding and help plan and facilitate orientations, workshops, and other academic activities. Additionally, the candidate will collaborate with the faculty sponsor to create and distribute the semi-annual department newsletter and manage social media content to highlight departmental activities throughout the year. In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications

Education: Bachelor's Degree required.

Experience: 5+ years of relevant professional experience required.

Preferred Qualifications

• Previous experience in healthcare or academic medicine, highly preferred.
• Demonstrated excellence in written and verbal communication; able to present complex information clearly to faculty, residents, and staff.
• Proven ability to analyze program data and identify workflow improvements.
• Strong organizational skills with a record of meeting deadlines and maintaining attention to detail in managing educational and compliance records.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

This position will remain open until filled.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0077298. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position and the Department of Otolaryngology-Head and Neck Surgery.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

For questions about the position, please contact Amanda Harris at alh2j@uvahealth.org.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.