Admin Assistant 2

The School of Engineering, Department of Mechanical Engineering is seeking a dependable, personable individual to join our joyous team as an administrative assistant. As the first point of contact for the department, we are looking for an individual with a history of successful customer service-related administrative employment.

The successful candidate will complete a variety of
administrative support duties for the department. This requires a range
of skills and a knowledge of UNM policies and procedures. Specifically,
this individual will:

• Assist and direct visitors and resolve administrative problems and inquiries.
• Compose, edit, and proofread correspondence and reports; and prepare a range of administrative documents
• Complete time entry for the department's biweekly and monthly employees while meeting time entry deadlines.
• Update and maintain departmental calendars for the reserved parking spot as well as various rooms within the Mechanical Engineering Building.
• Complete all incoming requests for card access and/or key access to the building from faculty, staff, students, and other individuals and collaborate with other department staff to assure that each requester has the appropriate access. (This includes periodically running reports to ensure proper access.)
• Purchase supplies or services in support of the department's academic and research mission while maintaining compliance with UNM, state, and federal procurement guidelines. This will include holding a UNM P-Card and will require excellent follow-through to ensure the successful arrival of items/services ordered.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience preparing a range of administrative documents such as timekeeping, scheduling, purchasing,
  shipping/receiving, building access permissions, entering data.
• Experience supporting administration such as answering the main phone line, making copies and scanning as needed, and sorting
  mail/packages.
• Ability to multi-task, i.e. assist faculty, staff and students in various tasks or answer inquiries, sometimes simultaneously.
  Employee time entry experience.
• Ability to communicate effectively in a variety of circumstances to arrive at a common understanding.
• Ability to maintain confidential information (FERPA, HR).
• Must be reliable and able to maintain a Monday thru Friday 8 AM-5 PM schedule.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.