Accounting Assistant

Founded in 1919, KJ has always looked to the future. With a talented team of professionals and a culture of continuous improvement, we deliver exceptional engineering, environmental consulting, and construction management services, with a focus on innovation and sustainability. Using advanced analytics, technology, and tools, KJ improves designs, reduces risk, and finds better ways to deliver projects from planning through construction. KJ is at the forefront of developing sustainable solutions for clients, including green infrastructure design, strategies to reduce energy use and environmental impacts, award-winning water reuse projects, and efficient construction management practices that ensure quality, safety, and on-time delivery. We are known for our dedication to industry-leading client service and tailored solutions.

KJ is seeking an Accounting Assistant to join our growing team. This position provides general accounting, clerical and technical assistance. In this role, you will code and enter vendor and sub consultant invoices, process expense reports and check for accuracy, approvals and policy adherence. You will investigate and resolve vendor billing errors as well as answer employee and vendor questions. You may produce memos or emails on engineering accounting questions, client billing, invoices, contracts and reconciliation of accounts. You may assist the payroll department as needed. This position includes clerical functions such as filing, copying, data entry and preparation of reports.

Responsibilities:

• Review, validate, code, input and post incoming vendor invoices in Accounts Payable
• Review, validate, code and check for FAR (Allowable) of employee expense reports.
• Prioritize and process payments of Employee Expense, Vendor Invoice and Sub consultant bills on a weekly basis
• Respond to all vendor inquiries; Reconcile vendor statements, research and correct discrepancies
• Maintain files/documentation thoroughly and accurately.
• Work with the A/R team member to reconcile variances that occur in the application of cash
• Set up new projects, make transfers of employee billable hours and/or expenses, and open and close projects, phases and tasks in company system.
• Recommend and implement agreed process improvements.
• Assist with company credit card coding and employee follow-up monthly
• Assist in month end closing
• Annual 1099 maintenance & assist in reporting
• Assist payroll as needed
• Perform other duties as assigned

Qualifications:

• Two years of related experience as an accounting clerk, specialist or coordinator; AP experience is a plus
• Degree in Accounting/Finance is a plus
• Intermediate knowledge of Excel
• Experience with BST or other project based accounting software is preferred but not required.

Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work to empower our team members to thrive and achieve their full potential. This role will require being in office 3 days per week.

Hourly pay rate for this position is expected to be between $27.00 and $29.00 per hour, and may vary based upon education, experience, qualifications, licensure/certifications, and geographic location.

Benefit Summary: Kennedy Jenks offers a comprehensive benefits package, including medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs.

#LIhybrid