Posting Details
Position Information
| Working Title |
Senior Coordinator of Admin. Operations |
| Department |
College of Business |
| Compensation Title |
Sr. Coordinator of Admn. Operations |
| Position Number |
30000030 |
| Position Status |
Regular |
| Work Schedule |
Full-Time |
| Hours per Week |
37.5 |
| Months per Year |
12 |
| Purpose of Position |
To provide administrative leadership and management to develop procedures and implement systems related to faculty personnel matters for the Haile College of Business (
HCOB) and to support the Dean(s). This includes following University policies and procedures, as well as related practices of the
HCOB. |
| Primary Responsibilities |
Key Responsibilities
Dean & Associate Dean Support
- Provide direct administrative support to the Dean and Associate Deans, including calendar management, meeting preparation, travel coordination, and correspondence.
- Oversee office operations, ensuring appropriate staffing coverage, managing student assistants, maintaining inventory, and ordering supplies.
- Prepare reports, presentations, and professional communications for the dean.
- Assist with coordination of meetings, retreats, and travel related to university and external engagements.
Faculty Administration and Support
- Provide administrative support for faculty recruitment and hiring processes, including coordination of search logistics and candidate communications.
- Assist in managing faculty immigration processes, including H-1B and green card applications, in coordination with university offices.
- Support faculty advancement, professional development, and onboarding initiatives.
- Provide assistance related to the International Business program and other academic initiatives.
Meeting Coordination
- Provide administrative support for weekly Executive Committee meetings and monthly College-wide meetings.
- Prepare agendas, draft meeting minutes, and ensure timely distribution of materials.
- Coordinate with attendees and presenters, manage scheduling, and track action items.
College Event Management & Coordination
- Plan, coordinate, and execute logistics for major college events and programs hosted by the Dean's Office (e.g., advisory board meetings, faculty gatherings, donor receptions, and college ceremonies).
- Collaborate with marketing and communications teams to ensure events align with the College's branding and strategic goals.
- Support event communications, invitations, and follow-up correspondence.
Project and Operational Management
- Support strategic initiatives, special projects, and accreditation activities (e.g., AACSB) in collaboration with the Dean and Associate Deans.
- Gather and organize data for accreditation reporting in collaboration with the Associate Dean for Undergraduate Programs.
- Assist in preparing expense reports, and coordinating with vendors.
- Track progress of ongoing college initiatives and maintain project timelines.
Communication and Liaison Functions
- Serve as a primary point of contact for the Dean's Office, maintaining effective and professional communication with faculty, staff, students, and external stakeholders.
- Draft correspondence, memos, announcements, and talking points on behalf of the Dean.
- Support engagement with alumni, donors, and corporate partners to advance the College's mission.
Strategic and Academic Support
- Assist in the preparation of accreditation documents, strategic reports, and college-wide communications.
- Support the Dean and leadership team in implementing academic initiatives and assessing progress toward strategic goals.
Other duties as assigned by the Dean. |
| Qualifications |
Qualifications:
Required:
Bachelor's Degree, two or more years of office management/administrative assistant experience, proficiency in all Microsoft Office applications,
ADOBE, and basic office equipment; experience with myNKU/
SAP is preferred; ability to lift and work with light objects (generally <25 lbs).
The successful candidate will be a self-starter who can handle multiple tasks simultaneously.
She/he will demonstrate excellent oral and written communication skills, time management, mature judgment, work ethic, teamwork, detail orientation, creativity, ability to work independently, and commitment to results.
Preferred:
- Master's degree in Business or Higher Education Administration.
- Experience supporting executive or academic leadership.
- Familiarity with AACSB accreditation processes and faculty administration.
Note- This is an in-person position.
Any candidate chosen for this position will be required to undergo a pre-employment criminal background check as mandated by state law. |
| Minimum Education |
Bachelor's Degree |
| Preferred Education |
Master's Degree |
| Minimum Experience |
2 years |
| Salary |
Minimum $40,307/annually |
| Pay Grade |
S69 |
Posting Detail Information
| Requisition Number |
2025S2279 |
| Job Open Date |
11/06/2025 |
| Job Close Date |
|
| Quick Link |
https://jobs.nku.edu/postings/15141 |
| Is this an internal only posting? |
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Northern Kentucky University
Nov 07, 2025