Executive Assistant

AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager out of our Boston MA office to provide comprehensive support to two senior leaders:

* Executive Vice President and Head of Commercial Lines

* Executive Vice President of Field Operations/Distribution

This role is critical to ensuring smooth operations for the executive office and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

Manage complex calendars, schedule meetings, and coordinate travel arrangements for both executives.
• Prepare presentations, reports, and meeting materials; ensure accuracy and professionalism.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Coordinate team meetings and large group events, including identifying and communicating with venues, building itineraries/agendas, organizing invitations, and managing day-of-event activities

* Office Management

• Oversee day-to-day office operations, including vendor coordination, supplies, and facilities management.
• Serve as the primary point of contact for internal and external stakeholders. Organize team events, offsites, and executive meetings.
• Communication & Coordination
• Draft and manage correspondence, including emails and memos, on behalf of executives.
• Act as a liaison between executives and internal teams to ensure timely follow-up on key initiatives.
• Project & Task Management
• Assist with special projects, including research, data analysis, and preparation of executive summaries. Track deadlines and deliverables to ensure alignment with organizational goals.

* Administrative Excellence

• Maintain expense reports and budgets for executive activities.
• Implement efficient filing and document management systems.

Qualifications

* Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.

* Strong organizational and multitasking skills with attention to detail.

* Excellent written and verbal communication skills.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.

* Ability to learn and become an expert in new online systems including travel, expense and HR systems.

* Ability to work independently and handle sensitive information with discretion.

Preferred:

* Experience in the insurance or financial services industry.

* Familiarity with managing multiple executives simultaneously.

The expected salary range for this role is$26.44/hr - $44.25/hr

Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.

AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.