HR FMLA/Leave Specialist

Applications due by December 5, 2025

Goodwill of Colorado

Job Description

Pay: $27-$30/hour DOE

This position is eligible for Daily Pay! Work today, get paid today! We've partnered with DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule.

Work Schedule: Monday - Friday; Full-Time; hybrid work opportunity

Full-Time position is eligible for Medical, Dental, Vision, Short Term Disability, Life/Accidental Death and Dismemberment, Flexible Spending Accounts, Long Term Disability, and several voluntary supplemental benefit offerings. In addition, these positions are eligible for paid time off in the form of vacation, sick, holiday, floating holiday, jury duty, and bereavement leave. All employees may also make pre-tax or post-tax (Roth) contributions to our retirement plan - must be 18 years of age to participate.

JOB SUMMARY:

The Specialist I, Human Resources (HR) FMLA/Leave will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Colorado Paid Family Medical Leave Act (FAMLI), the Americans with Disabilities Act (ADA), and any State/local leave laws, and short-term or long-term disability plans.

ESSENTIAL FUNCTIONS:

• Administers FMLA/CO-FAMLI leave programs from the employees' initial notice of the need for leave to their return-to-work. This includes but is not limited to gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, applying eligible time off accruals, and accounting for intermittent and reduced schedule leave use.
• Administers the interactive, reasonable accommodation process and program under the ADA. This includes but is not limited to gathering and completing all required paperwork, determining accommodation eligibility, requesting clarification from the employee/doctor, and letter of denial/approval.
• Communicates with employees regarding their needs for leave, accommodation, temporary modified work schedules and/or modified duties and responsibilities.
• Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for a leave or accommodation.
• Maintains communication with employees on leave to facilitate smooth and timely return-to-work; communicates with employees throughout the accommodation process; and relays communication between employees and their managers within reason.
• Advises managers and employees on accommodation laws and the interaction of leave laws with paid time off, and short-term and long-term disability benefits. Works in collaboration with the Risk department for those on Workers' Compensation.
• Oversees the return-to-work process for employees returning from extended FMLA, or other leave(s).
• Facilitates other leave requests, which may include extensions granted through the accommodation process under the ADA.
• Administers other time-off programs as assigned in accordance with internal policy and applicable laws.
• Drafts and/or recommend revisions to company leave policies to ensure compliance with Federal, State, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and State and local laws.
• Advise the Benefits Manager of significant events or situations that could negatively affect the company and those events where an employee or department has positively affected the company.
• May receive and assist distribution of faxes from the HR fax line.
• Performs other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• A Bachelors degree in Human Resources or related field preferred; an equivalent combination of education, training, and experience may be considered.
• Completion of specialized certification or training on FMLA/leave/ADA administration is a plus.

Experience:

• Minimum two (2) years of human resources and leave administration experience required.

Other:

• Extensive knowledge of leave requirements and other legal protections afforded by the FMLA, FAMLI, ADA, and other applicable laws.
• Must have strong skills with computer applications, such as Microsoft Teams, Outlook, Word, Excel, and PowerPoint.
• Must have excellent written and verbal communication skills and analytical and problem-solving skills.
• Must have a high level of attention to detail and organizational skills.
• Must have demonstrated success within the value of people matter through active listening, expectation setting and timely, consistent follow up.
• The incumbent will be required and must have the ability to drive for company business*.

*Per auto vehicle insurance carrier requirements: For applicants/employees to qualify for inclusion on the Goodwill driver insurance schedule, for purpose of driving Goodwill fleet vehicles, or for purpose of receiving company mileage reimbursement they must be at least:

• 19 years of age (not engaged in passenger transportation),
• 25 - 70 years of age for all passenger transportation services,
• 21 years of age for CDL.

Applicants/employee will be required to undergo a Motor Vehicle Record (MVR) check and background check; applicants/employees must disclose all moving traffic violations or vehicle crashes (within the last five (5) years)(Note: not all violations are a disqualification for employment and each case will be reviewed by the insurance carrier); must have valid Colorado State driver license; must also be able to operate company vehicle, and adhere to all Federal, State, and local laws governing vehicle operation.

Applicants/employees using their personal vehicle for company business (receiving company mileage reimbursement), must have valid vehicle insurance, valid driver license, and vehicle must be in roadworthy condition.

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses.

Goodwill participates in E-Verify. For more information on E-Verify, please contact DHS: 888-897-7781 or www.dhs.gov/E-Verify.

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Job Title: 760 - Specialist I, HR FMLA/Leave Dept Number: 9400

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - OCCASIONALLY

CARRYING:

Heavy: 45 lbs & over - OCCASIONALLY

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - OCCASIONALLY

PUSHING/PULLING - OCCASIONALLY

REACHING:

Above Shoulder - OCCASIONALLY

At Shoulder - OCCASIONALLY

Below Shoulder - OCCASIONALLY

TWISTING - OCCASIONALLY

BENDING - OCCASIONALLY

KNEELING/CRAWLING - OCCASIONALLY

SQUAT - OCCASIONALLY

CLIMBING:

Use of legs only (stairs) - OCCASIONALLY

Use of arms & legs (ladders) - NEVER

HEARING - CONTINUOUSLY

VISION:

Visual, close - CONTINUOUSLY

Visual, distant - OCCASIONALLY

Visual, depth perception - OCCASIONALLY

HANDS/FINGERS:

Simple grasping - OCCASIONALLY

Fine Manipulation - CONTINUOUSLY

Repetitive Movements - CONTINUOUSLY

WALKING - FREQUENTLY

STANDING - OCCASIONALLY

SITTING - CONTINUOUSLY

SPEAKING - CONTINUOUSLY

OTHER, please describe - OCCASIONALLY - Driving