CTD Temporary Summer Office Manager, Grades 6-12

Department: Temp Center
Salary/Grade: TMP/01

Program Assistant Office Manager

The temporary Program Assistant Office Manager (OM) works closely with the year-round summer program administrative team to manage staff and to keep programs running smoothly and efficiently. The Office Manager directly supervises a team of 8 Office Assistants and manages tasks as directed by the Summer Program Coordinator and Program Assistant. This is an active and visible role requiring high energy, flexibility, and attention to detail.

Employment Dates and Compensation

• Full-time work: April 29 - August 14, 2026

• Hours: Monday - Friday (some Sunday's), generally 7:30am- 4pm (hours may vary)

• Compensation: $22.00 per hour; 37.5 hours maximum per week; one-hour unpaid break daily

Qualifications

• Previous office or clerical experience required, with additional experience in a fast-paced environment.
• Supervisory experience is required.
• Strong organizational, communication, and customer service skills are essential, along with attention to detail and creative problem-solving abilities.
• Applicants must demonstrate a professional demeanor and a motivated, flexible, and positive attitude toward responsibilities in a fast-paced environment.
• Computer proficiency, including data entry and data management, is required.
• Must be able to lift 40+ pounds and traverse distances of at least one mile with or without accommodation.
• A valid U.S. driver's license is required.
• A bachelor's degree is preferred.

General Responsibilities

• Supervise and coordinate a team of up to 8 Office Assistants in collaboration with CTD administrative staff.
• Provide general office support, including clerical work, data entry, report generation, and other administrative tasks.
• Collaborate with CTD administrative and program staff to complete program preparations and assigned duties.
• Maintain accurate records for the program, including student and staff files, enrollment data, and program documents.
• Safeguard the confidentiality of information related to students, families, staff, and internal operations.
• Assist the Supply Manager with managing and distributing program supplies.
• Lift and organize up to 40 lbs. of supplies (boxes, crates, and bins) to maintain organized workspaces.
• Support financial processes by maintaining records, managing receipts, and reporting expenses.
• Organize and assist with pre- and post-program projects, including on- and off-campus moves.
• Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code.

• Assume program-related responsibilities as reasonably requested by CTD directors and administrators.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.