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Post-Award Grant Administrator I

Mass General Brigham (Enterprise Services)
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
Dec 11, 2025
The Post-Award Grant Administrator I (GA I) is an active member of the Mass General Brigham central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award GA I is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award GA I will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine. With guidance from senior-level colleagues, the Post-Award GA I actively manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award GA I provides guidance and resolves issues regarding award management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award GA I will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of Mass General Brigham Research Management overall. The volume and complexity of the work is commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance. Principal Duties and Responsibilities -Take ownership of managing an assigned portfolio of research departments, andserve as the primary Post-Award resource for department administrators and PIs. -Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure and documentation requirements. -Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager. -Under the supervision of managers, assist as needed to ensure Mass GeneralBrigham compliance with terms. -Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc), as part of the award acceptance process. -Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance withinstitutional and sponsor policies. -After award information has been entered into Insight, activate the account. -NotifyPI and department administrator once approved and activated. -Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager or Senior GA, as necessary withsponsors. -Draft and issue outgoing agreement modifications to collaborators with directivefrom PI and department. -Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests. -Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts areactive and that the proposed changes are appropriate and allowable per the terms ofaward. -Work with assigned departments and other Mass General Brigham offices, asneeded, on all PI transfers. -Conduct financial analysis for all active accounts on assigned department portfolio. -Work with Post-Award Manager or Senior GA on complex transactions. -Use Insight, MicroStrategy or Workday queries and reports to measure and manageworkflow effectively and efficiently. -Assume additional responsibilities as assigned. Education Associate's degree required; Bachelor's Degree preferred Experience At least 1-2 years of research administration experience required Knowledge, Skills, and Abilities Must possess the ability to thrive in a busy, high-volume, and deadline-driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed. Requires strong organization and communication skills with a focus in customer service. Proficient in Microsoft Office Suite, spreadsheets and databases. Ability to make good judgments. Excellent problem-solving skills. Ability to work with large financial data sets with accuracy. Excellent verbal and written communication, interpersonal, and problem-solving skills. Good organization and coordination skills. Good working knowledge of research agency, sponsor, and organization funding guidelines and policies. Good negotiation skills. Ability to work independently. Ability to make good judgments and resolve problems. Working Conditions This is a remote role that can be done from most US states This is a full-time role with a Monday through Friday schedule with a typical 9 AM EDT-5:30 PM EDT schedule Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.