Talent Acquisition Specialist, Human Resources

We're seeking a detail-oriented and organized Talent Acquisition Support Specialist to provide vital administrative support to our recruiting team. In this role, you'll help ensure seamless hiring and onboarding by coordinating recruitment activities, managing new hire documentation, and maintaining key HR systems. Flexibility is important, as occasional overtime may be required during busy periods. Additional duties may be assigned to support the success of the team.

• Position may be located at either our Rockford or Janesville HR Site

• Coordinate recruitment activities, including scheduling interviews, conducting reference checks, and completing primary source verifications.
• Schedule job shadowing and mentoring experiences as requested.
• Assist with the hire process within the HRIS (Workday), including initiating background checks, launching onboarding, and ensuring all system steps are accurately processed
• Troubleshoot onboarding and hire-related issues for new hires, providing timely support and coordinating with internal teams as needed to resolve problems.
• Proactively follow up on outstanding onboarding tasks and missing documentation to ensure timely completion.
• Prepare for and assist with new partner orientations, including room setup, assembling new hire packets, and collecting required I-9 documentation.
• Maintain and update employee databases to ensure accuracy and compliance with organizational standards.
• Process, track, and maintain employee documentation and records, including licenses, certifications, background checks, and DOT requirements.
• Complete I-9 verifications through E-Verify and manage ongoing re-verifications as necessary.
• Serve as the primary point of contact by monitoring the Talent Acquisition phone line and HR front desk, routing inquiries to the appropriate team member.
• Provide administrative and operational support to the Talent Acquisition team to promote efficiency and continuity of services.
• Monitor and respond promptly to inquiries received through the Careers mailbox.
• Assist with HR system responsibilities, including data entry, maintenance, and other system-related tasks.
• Travel regularly to orientation locations, meetings, trainings, and recruitment events as required.
• Other duties as assigned.

• High school diploma or equivalent.
• Experience working in a Human Resource department preferred
• Experience with Workday a plus

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Mercyhealth offers a generous total rewards package to eligible employees including, but not limited to:

* Medical, Dental, Vision
* Life & Disability Insurance
* FSA/HSA Options
* Generous PTO

* Paid Parental & Caregiver Leave
* Career Advancement
* Educational Assistance
* Wellbeing Programs
* Employee Discounts
* On-Demand Pay
* Financial Education