Administrative Assistant II

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF's Academic Health Sciences Center, we have the space to prepare more Knight nurses with academic excellence and an opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity:

The College of Nursing, at the Dr. Phillips Nursing Pavilion on UCF's Academic Health Sciences Campus in Lake Nona, is currently accepting applications for an Administrative Assistant II. This position is responsible for performing administrative duties that support everyday office functions for the faculty and staff for the College of Nursing. The role manages office operations, including greeting visitors, answering phones, coordinating mail, maintaining supplies, and managing records. The position also handles mail, supports onboarding/offboarding, assists with emergency operations, and serves as the primary customer service and welcome liaison.

Responsibilities:

• Facilities management.

• Creates work orders for building maintenance issues.

• Serves as a liaison between the College of Nursing and Facilities Operations, AHSC, and Asset Control.

• Manages the asset surplus process for office equipment, furniture, and other items as needed.

• Supports Operations Team to assist with emergency operations including fire drills, AED usage, etc.

• Serves as liaison with campus security team.

• Coordinates document disposition and manage files and records.

• Opens College offices and rooms for daily use.

• Responsible for handling front office reception and administrative duties, including greeting visitors/students and answering phone calls.

• Coordinates vehicle maintenance and usage, parking permits, and schedule.

• Coordinates, tracks, and requests office equipment maintenance and repairs.

• Manages orders for the UCF Print Shop and UCF Parking Services.

• Coordinates incoming and outgoing mail and shipping including deliveries to the main campus.

• Maintains supply inventory and order office supplies.

• Ensures all common areas have approved and current signage and postings.

• Manages meeting room reservations in the Nursing Facilities calendar.

• Manages classrooms supplies and checks for cleanliness.

• Assists with onboarding and offboarding of personnel by coordinating office setup, ordering name badges, building access cards, office keys, business cards, nameplates, etc.

• Other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 4+ years of administrative support experience in higher education or building operations.

• Experience coordinating projects and tasks, including tracking progress, managing timelines, and communicating with multiple stakeholders to ensure completion.

• Experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from partners and external stakeholders.

• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) for data management, reporting, and correspondence.

The most successful candidates may possess the following qualities:

• Ability to manage multiple responsibilities, prioritize tasks effectively, and maintain accuracy in a fast-paced environment.

• Demonstrated ability to build and maintain positive relationships with faculty, staff, students, vendors, and external community partners.

Additional Application Materials Required:

In addition to your online application, please submit a resume and cover letter.

Special Instructions to the Applicants:

The anticipated hourly rate for a well-qualified candidate is between $17.64 - $21.61. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This position requires on-site work and is based at the Dr. Phillips Nursing Pavilion on UCF's Academic Health Sciences Campus in Lake Nona. Address: 6825 Lake Nona Blvd. Orlando, FL 32827.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

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Type of Appointment

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.