Leave Administration Specialist (Temporary)

The Pasha Group
United States, California, San Rafael
4040 Civic Center Drive (Show on map)
Dec 24, 2025
Description Position at The Pasha Group Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices Leave Administration Specialist (Temporary) - Deliver Compliant, Compassionate Leave & Benefits Support Are you an experienced leave administration professional who thrives on accuracy, empathy, and regulatory excellence? Join The Pasha Group as a Temporary Leave Administration Specialist, where you'll play a critical role in administering enterprise leave of absence programs and supporting benefits administration across a complex, multi-state organization. At Pasha, we understand that leave and benefits moments matter. In this temporary role, you'll ensure employees receive clear guidance, timely processing, and compliant administration-while safeguarding the company through disciplined audits, documentation, and coordination with Payroll, vendors, and business leaders. Administer, Advise & Safeguard Leave and Benefits Programs Take ownership of leave and benefits administration with a focus on compliance, clarity, and employee experience. Leave Administration: Receive, review, and process leave of absence and disability accommodation requests in compliance with federal, state, and local laws, company policy, and collective bargaining agreements. Eligibility & Documentation: Determine eligibility, prepare and distribute required notices, request and review medical certifications, and designate leaves accurately in HR and vendor systems. Employee & Manager Guidance: Clearly communicate eligibility, documentation, timelines, and responsibilities to employees and managers; advise on the interaction of leave laws with PTO, workers' compensation, and disability programs. Intermittent & Reduced Leave Support: Assist business units in tracking and accounting for intermittent and reduced schedule leaves. Regulatory Expertise: Maintain current knowledge of FMLA, CFRA, ADA, and applicable state and local leave and accommodation laws. Ensure Accurate Benefits Processing & Financial Integrity Support benefits administration with precision and strong cross-functional coordination. Benefits Transactions: Process enrollments, eligibility changes, and status updates in HR and vendor systems, ensuring compliance with plan rules and timelines. Payroll & Deductions Coordination: Partner with Payroll to manage benefit-related deductions, wage impacts, taxes, and paid/unpaid leave transactions. Audits & Reconciliation: Perform regular audits of leave and benefits programs; reconcile invoices, research discrepancies, manage retroactive changes, and coordinate accurate remittances. Reporting & Renewals: Prepare regular and ad hoc reports, census data, and supporting documentation for audits and plan renewals. Vendor & Broker Coordination: Support resolution of claims, enrollment, and eligibility issues with vendors, brokers, and employees. What You Bring You combine deep leave expertise with strong judgment, organization, and service orientation. Associate degree or equivalent combination of relevant coursework and applied experience 3+ years of leave of absence experience with direct responsibility for eligibility determinations Required experience administering leave programs in California; multi-state experience preferred Experience in union or multi-employer environments preferred Working knowledge of FMLA, CFRA, ADA, HIPAA, and related regulations Proficiency with HRIS and benefits/leave management systems; Absencesoft and UltiPro Benefits Prime preferred Intermediate Excel skills; basic Word and Outlook skills HR/benefits certifications (CEBS, CBP, PHR, or equivalent) preferred; Spanish proficiency a plus Your Strengths You're trusted, detail-driven, and employee-focused. Exceptional attention to detail and audit accuracy Clear, empathetic communicator who explains complex requirements with confidence Strong process manager who meets deadlines and manages competing priorities Professional steward of confidential and sensitive information Values-driven contributor who models The Pasha Way: Excellence, Honesty & Integrity, Innovation, and Teamwork Why You'll Love Working at The Pasha Group This temporary opportunity allows you to make an immediate, meaningful impact while working with experienced HR, Payroll, and Benefits teams. You'll support employees during critical moments, strengthen compliance, and gain exposure to complex, multi-state leave and benefits administration within a respected organization. Ready to Make an Impact-Even Temporarily? Bring your leave administration expertise to The Pasha Group as a Temporary Leave Administration Specialist and help ensure employees are supported with clarity, care, and compliance. Apply today. Screening Requirements Background Checks Must be fully vaccinated against COVID-19, except as prohibited by law. The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The salary range listed is based on the geographic zone associated with this role: SAN RAFAEL, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time. Zone 1: Starting rate $35.00; up to $45.00 for highly qualified candidates The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories