Posting Details
Posting Details
| Posting Number |
S14530P |
| Working Title |
Administrative Specialist I |
| Department |
PSO-Archway Partnership |
| About the University of Georgia |
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
(https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. |
| About the College/Unit/Department |
|
| College/Unit/Department website |
|
| Posting Type |
|
| Retirement Plan |
TRS |
| Employment Type |
Employee |
| Benefits Eligibility |
Benefits Eligible |
| Full/Part time |
Full Time |
| Work Schedule |
|
| Additional Schedule Information |
8:00 - 5:00 M-F |
| Advertised Salary |
Commensurate with Experience |
| Posting Date |
01/05/2026 |
| Open until filled |
Yes |
| Closing Date |
|
| Proposed Starting Date |
02/02/2026 |
| Special Instructions to Applicants |
|
| Location of Vacancy |
Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@uga.edu). |
| USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
| Classification Title |
Department Assistant II |
| FLSA |
Non-Exempt |
| FTE |
1.00 |
| Minimum Qualifications |
High school diploma or equivalent and 2 years of related experience |
| Preferred Qualifications |
|
| Position Summary |
This position will serve as the administrative contact for Archway Partnership and will provide complex administrative and business operations support for the Archway Director and Business Manager to include but not limited to, front desk operations,
UGA mart supply room orders,
UGA travel, financial management system processing, human resource functions, grant management and development/donor acknowledgements .This position will also assist faculty, staff, and students with tasks as needed and serve as backup to the Business Manager
III/Fiscal Affairs Manager position. This position will also serve as a P-Card holder for the department. |
| Knowledge, Skills, Abilities and/or Competencies |
|
| Physical Demands |
Some lifting of office supplies, facilitation equipment. Repetitive motions and actions. Long periods of sitting at a computer, standing and walking on campus. Driving as needed to perform job related tasks. |
| Is driving a responsibility of this position? |
Yes |
| Is this a Position of Trust? |
Yes |
| Does this position have operation, access, or control of financial resources? |
Yes |
| Does this position require a P-Card? |
Yes |
| Is having a P-Card an essential function of this position? |
Yes |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
| Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
| Duties/Responsibilities |
Business Operations Support:
- Create requisitions for supplies and other purchasing needs in UGAmart and receipt items as needed.
- Initiate payment requests, journal entries, and vouchers in the Financial Management System.
- Serve as the delegate for in and out of state travel in addition to non-travel related expense reports.
- Maintain equipment inventory and oversee annual inventory process.
- Assist with human resource objectives which include but not limited to posting and advertising faculty and staff positions, documenting job descriptions.
- Process payroll transactions as needed in addition to other OneUSG actions.
- Monthly reconciliation of transactions/status reports by Fund.
- Attend meetings and training sessions to stay abreast of business processes.
- Compose acknowledgement letters for donors, enter data in GAIL
- Serve as P-Card holder for department.
|
| Percentage of time |
45 |
| Duties/Responsibilities |
Administrative and Unit Support:
- Serve as point of contact with guests and visitors to be greeted and properly directed.
- Serve as general support for Archway Partnership initiatives and Archway faculty and staff.
- Complete duties such copying, printing, sending and receiving mail/shipments, answering phones, typing letters and forms.
- Communicate internal departmental announcements and notifications.
- Manage inventory of supplies/restocking of supply room as needed.
- Manage travel needs that include lodging reservations, car rentals, conference registrations, etc., as needed for faculty, staff and students.
- Serve as UGA telephone representative and manage cell phone accounts for Archway faculty.
- Advise faculty, staff, and students on appropriate policies and procedures as needed.
- Other duties as required/assigned.
|
| Percentage of time |
40 |
| Duties/Responsibilities |
Grants Assistance:
- Process subaward payments.
- Provide administrative and financial assistance on federal grants.
- Assist in the Annual MOU process for community/local contracts
|
| Percentage of time |
15 |
|
University of Georgia
retirement plan
Jan 05, 2026