Accounting Specialist, Fixed Assets

In the heart of the nation's capital, with additional programs in Virginia, the George Washington University (GW) was created by an Act of Congress in 1821. Today, GW is the largest institution of higher education in the District of Columbia. The University offers comprehensive programs of undergraduate and graduate liberal arts study, as well as degree programs in medicine, public health, law, engineering, education, business, and international affairs.

This position provides support to finance and accounting offices by supporting routine accounting functions, including maintaining data integrity within accounting systems, under direct supervision. This position performs data entry using defined systems (Oracle ( EAS) or other accounting software), compiles data, and prepares a variety of routine reports.

A qualified candidate will be responsible for performing tagging of new fixed assets and perpetual rolling inventory of existing fixed assets throughout the University campuses. Additionally, a qualified candidate will be able to travel as needed, sometimes on short notice, between GW campuses and to local remote facilities, including getting to and from multiple buildings on campus, and to include moving around within buildings. This role is critical for internal control purposes, compliance with GAAP, and compliance with the Code of Federal Regulations ( FAR) 200.313, which requires specific data to be captured for all federal grant/sponsored project assets and for those assets to be inventoried on a recurring basis.

The candidate will communicate regularly with university contacts to schedule appointments to perform the tagging and inventory activities. Additional duties require the visual inspection of assets, which may require light lifting and/or movement of the assets. The candidate will update Sage Fixed Asset Software for tagging and inventory data gathered each week. Download reports from EAS and review invoices to determine if invoices should be capitalized or expensed. Add capitalized assets to Sage on a weekly basis. Create journal entries in EAS. Also, participation in Controller's Office team meetings and other accounting-related duties as assigned, including account reconciliations and variance analysis. Performs other related duties as assigned, including skill-level appropriate accounting duties to assist other groups in the Controller's Office when needed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

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