Administrative Coordinator, Clinical Education

Compensation: $25.00 - $28.84 per hour, based on skills and experience.

Position Summary

The Department of Physical Therapy at Rosalind Franklin University of Medicine and Science invites applications for a full time Clinical Education Administrative Coordinator. Reporting to the Program Director, the Clinical Education Administrative Coordinator provides administrative and operational support to the Directors of Clinical Education to coordinate review of affiliation agreements, manage the clinical education databases; assist with the tracking and analysis of clinical education assessment data; support student research through documentation management; and support the program director and administrative program coordinator of the Department of Physical Therapy

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short-term and long-term disability plans; life insurance; flexible spending accounts; and a 403(b)-retirement plan which includes an 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays.

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university's 6 colleges continue Dr. Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.

Essential Duties & Responsibilities

Clinical Education:

• Coordinate and provide oversight to the affiliation agreement process, ensuring that agreements are routed to the appropriate parties for signatures, edits, etc and following up clinical sites or other stakeholders as needed.
• Ensures an affiliation agreement is on file before student placements are made, in accordance with program policies, accreditation standards, and other regulatory requirements related to clinical education. Stay updated on relevant policies and communicate changes to stakeholders as necessary
• Facilitate the placement of physical therapy students in clinical sites by communicating with site coordinators, overseeing documentation requirements including affiliation agreements and certificates of insurance, and maintaining accurate placement records.
• Maintain databases and records of clinical sites, preceptors, student placements, and clinical performance assessment data ensuring all records are up-to-date and accurate, including student evaluations and clinical hours. Prepare reports as requested.
• Collaborate with faculty, staff, and external partners to support the goals of the clinical education department and the overall DPT program. Provide administrative support to the Directors of Clinical Education. Participate in departmental meetings and other initiatives as required.
• Assist in organizing and coordinating events such as workshops and clinical educator training sessions. Coordinate logistics, handle registrations, and provide on-site support as required.
• Respond promptly to emails, phone calls, and other communications from students, faculty, clinical sites, and external stakeholders.

Additional Responsibilities:

• Support the department's Program Coordinator in additional program administrative duties as needed
• Support departmental initiatives, special projects, and continuous quality improvement efforts as directed by the Chair and Program Director
• Serve as Research Portfolio Manager within the DPT Program Research Portfolio System, including tracking research competency submissions and other related duties as assigned by Assistant Program Director for Research.
• Assist Program Director and Assistant Program Directors in additional duties as assigned.
• Some responsibilities may occasionally require work outside of standard business hours, including evenings or weekends, to support program operations, special events, and time-sensitive activities.

Conditions of Employment

• Must achieve satisfactory results from a background check

Required Education & Experience

• Associate's degree or equivalent experience
• 1-2 years of prior experience in administrative support roles, preferably in an academic or healthcare setting.

Required Knowledge, Skills, & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides, Drive, Forms), Adobe Acrobat, and database/records management systems.
• Strong organizational skills and attention to detail
• Solid follow-up skills and the ability to be proactive
• Requires advanced verbal and a demonstrated high level of written communication skills
• Ability to professionally represent the Directors of Clinical Education and the department of physical therapy
• Ability to effectively handle multiple projects simultaneously, prioritize responsibilities and handle detailed job tasks with accuracy and efficiency.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated ability to work as part of a team and to interact effectively.
• Adaptability and willingness to learn new tasks and technologies with a demonstrated commitment to continuous learning and professional development

Preferred Qualifications

• Bachelor's degree or equivalent experience
• Knowledge of physical therapy or healthcare education systems
• Prior experience working with database management systems, especially those used in academic or healthcare settings
• Experience in project management or coordinating complex tasks/projects

Typical Physical Demands & Working Conditions

• Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

EOE, Including Disability / Vets