A/A Administrative Aide

The successful candidate will be responsible for assisting multiple engineering departments in the handling of varied administrative job assignments and tasks, including but not limited to the following:

Create, format and issue technical correspondences to internal and outside organizations based on department employee input
• Coordinate department commitments, conference rooms, conference telephone lines, interviews and new hire onboarding
• Organization and distribution of meeting material in support of weekly meetings
• Manage department managers calendar and schedules
• Manage department facility maintenance and information technology requests and supplies
• Manage department organizational charts, seating, employee databases and evacuation plans
• Process visit requests for department employees
• Employee travel reservations and preparation of expense reports

Expectations:

• Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide occasional prioritizing of conflicting needs
• Occasional overtime may be required to meet department commitments

Position requires supporting the department's core working hours as defined by department Managers and may require evening or weekend support.

Required:

• 2-5 years professional administrative experience
• High school diploma or equivalent
• Office administrative support experience typing skills and, familiarity with Microsoft Office Suite (Word, Excel, Power Point, Outlook)
• Must be able to type 45+ words per minute
• Must be able to obtain and maintain a security clearance through the department of defense

Preferred:

• Associates or Bachelor Degree preferred
• Ability to manage data- collecting and developing effective status reporting
• Working knowledge of Electric Boat's Policies, procedures, and program instructions
• Experience with frequently used EB applications and tools such as CONCUR, Cornerstone, SWSNET, CITIS, Lotus Notes, Data Monster and Procedure gateway

• Ability to complete work accurately and in accordance with company policies, procedures and program instructions while meeting schedules - attention to detail is essential
• Must possess strong written and oral communication skills, and the ability to communicate effectively at various levels of the organization
• Ability to accept assignments directly from multiple sources, multitask and effectively manage priorities among multiple concurrent tasks,
• Ability to learn new methods, tools, and processes and adjust to changing priorities
• Ability to maintain confidentiality with regard to personnel and company sensitive matters
• Candidate will be expected to actively contribute in a team environment, and must have a demonstrated history of accepting responsibility and independently completing assignments with minimal oversight