Administrative Manager - Wisconsin Entrepreneurship Hub

The Wisconsin Entrepreneurship Hub is a new, campuswide initiative charged with activating a campuswide, founderforward strategy to expand the quantity, quality, breadth, density, and geographic reach of entrepreneurship. Effective administration is the foundation of that mission.

Join us to build and manage the core administrative operations of the new Hub. In this Administrative Manager capacity, you'll provide daytoday leadership for unit programs and projects, develop and implement administrative policies and procedures, and coordinate resources, schedules, and communications that advance the Hub's mission.

You are highly organized, proactive, and comfortable with ambiguity while the Hub scales. You'll support the Executive Director, serve as the central operational point of contact, and keep timelines, budgets, and deliverables on track. You will support strategic initiatives (events, collaborations, operational pilots), aligning logistics and communications with unit priorities. You are able to manage competing priorities with calm, steady judgment; surface risks early and propose practical mitigations to keep work moving.

If you're energized by onsite work in Madison, engaging daily with founders, faculty, staff, and community partners, this is a chance to help shape a visible, missioncritical unit at UW-Madison. As the Hub grows and develops, so will you, with opportunities to broaden your scope and impact.

This position is mostly on-site, and full-time,100% FTE.

• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications

• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies

• Plans and supports events in collaboration with campus partners

• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

• May assist in the development and monitoring of the unit or program budget and approve unit expenditures

• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

• Interacts with a wide range of internal and external stakeholders, including UW-Madison units, donors, community leaders and partners

Office of the Chancellor/Wisconsin Entrepreneurship Hub

Minimum annual salary: $72,000

Actual salary will be based on the selected candidate's experience and qualifications at the time of hire.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more here

• 2+ years of experience working in a collaborative team in an administrative role.

• Experience or interest in supporting entrepreneurs.

• Proven ability to plan, organize, and execute programs and events, including budgets and logistics.

• Excellent verbal and written communication skills to effectively interact with students, faculty, staff, and external partners.

• A collaborative, serviceoriented approach that uplifts partners, builds trust, and reflects a good working knowledge of UW-Madison's workings, governance rhythms, and campus culture.

• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.

• Able to work in an evolving, fast-changing environment.

• Strong interpersonal skills and ability to remain calm and composed in high-stress or sensitive situations.

• Demonstrated experience using tact and diplomacy in sensitive situations. Able to maintain confidentiality.

• Experience monitoring and controlling budgets.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software/cloud-based systems quickly.

• Familiarity with tools such as Google Workspace, project management platforms, and CRMs

• Desire to build future processes and entrepreneur-support systems.

• Experience in event management and operations.

Bachelor's degree preferred

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

* Cover Letter
* Resume

Your cover letter and resume should clearly demonstrate how your experience, knowledge, and skills meet the required qualifications listed above.

Please note that university sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of hire.

Kory Breuer, HR Manager, kory.breuer@wisc.edu

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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