Project Coordinator I

Position Title: Project Coordinator I

Work Location: US-IL-Lake County (1 N Waukegan Road)

Assignment Duration: 3 months

Work Schedule: Part-time, 16 hours per week. Typically two 8-hour days (Wednesday & Thursday), with flexibility to spread hours across Tuesday-Thursday.

Work Arrangement: Onsite

Position Summary:

The Project Coordinator ensures the efficient daily operation of the EEDI office by managing administrative tasks, providing support to staff and management, and maintaining a well-organized environment.

This role requires exceptional proficiency in Microsoft Office Suite.

Background & Context:

This role supports the EEDI (Equity, Equality, Diversity & Inclusion) team by providing administrative and coordination support for an enterprise-wide learning and development program.

Key Responsibilities:

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  Maintain the team's SharePoint site and digital file folders to ensure all documents are organized, easy to find, and consistently up to date.

  
  
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  Keep project files organized and assist in tracking project tasks to ensure timely completion.

  
  
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  Provide meeting support, including scheduling meetings, managing team calendars, and coordinating office hours.

  
  
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  Assist in creating and formatting PowerPoint presentations, Word documents, and status reports, ensuring high-quality and professional formatting.

  
  
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  Execute rigorous follow-up on assigned tasks and actions to support project progress and accountability.

  
  
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  Automate tasks using Outlook rules and Word templates.

  
  
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  Create professional materials such as reports and presentations for leadership.

  
  
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  Manage data in Excel for inventory and tracking.

  
  
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  Ensure consistency across documents and presentations.

  
  

Qualification & Experience:

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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint).

  
  
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  Strong organizational skills and attention to detail.

  
  
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  Excellent written and verbal communication skills.

  
  
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  Ability to manage multiple priorities and deadlines effectively.

  
  
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  Self-motivated, proactive, and comfortable working independently.

  
  
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  Experience level: 1-3 years.