Human Resources Assistant (Admin Asst III)

The is a job-share merit position for 20 hours per week. This position is part of our dynamic Human Resources Division and works under the guidance of an Administrative Assistant V. In this role, you will play a key part in bringing new talent to CSB by reviewing hiring packets, ensuring background checks are completed, and supporting a smooth onboarding experience for new employees. You will be a go-to resource for staff, answering questions about HR policies, procedures, and regulations, and helping employees navigate their employment journey with confidence.

Works hands-on with FOCUS HCM to enter and manage employee data, run reports, and help develop and maintain tracking tools such as spreadsheets and databases. Provides administrative support to HR programs, maintaining personnel files, and contributing to special projects that keep our work interesting and impactful.

At the Fairfax-Falls Church Community Services Board (CSB), we believe work should be meaningful, engaging, and full of opportunities to grow. We invest in our employees through extensive training, professional development, employee recognition, and advancement opportunities paired with a competitive salary and benefits package.

Since 1969, CSB has proudly served individuals of all ages with mental health needs, substance use disorders, and developmental disabilities. Guided by the One Fairfax vision, we are committed to ensuring everyone in our community has the support they need to live a healthy, fulfilling life. Located in vibrant Fairfax County, home to more than 1.2 million residents, CSB is part of a diverse and innovative human services system that offers rewarding careers and room to grow.

To learn more about careers that make a difference, watch our video "CSB Celebrates 50th Anniversary of Providing Care." To find out more about the benefits of working with Fairfax County Government, please visit the CSB Careers Page.

Functional areas for this position include general administration and/or human resources.

Note: The is a job-share merit position for 20 hours per week. Eligible for all county benefits and for health benefits at part-time premium rates. Leave benefits are prorated based on scheduled hours, retirement participation is mandatory. This position also offers a Hybrid work schedule.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties
Uses spreadsheets or databases to organize information and produce standard reports;

Communication
Composes routine correspondence on behalf of the executive/work unit head.

Office Management
Provides administrative support and implements procedures;
May supervise others;
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;
Trains and orients new employees;
Provides and explains relevant policies and procedures.

General Administrative
Composes routine correspondence on behalf of the executive/work unit head.

Word Processing/Typing
Proofs spelling and grammar;
Uses macros and templates developed by others.

Information Systems/Software
Performs data entry with some knowledge of department/work unit/program;
Manipulates screens for additional entries;
Generates routine reports;
Creates simple spreadsheets;
Maintains databases.

Reports
Compiles routine factual/numerical reports using readily available information.

Payroll
Processes pay adjustments;
Transmits on-line T&As;
Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;

Personnel
Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);
Provides basic new employee benefits information;
Explains routine personnel policies and procedures;
Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;
Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing
Basic skills in the use of Microsoft Word.

Math Skills
Basic math skills.

PC Skills
Basic skills in the use of applicable Microsoft Office Suite software.

Communication
Ability to write simple documents.

Information Abilities
Ability to process and integrate complex data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Personnel and Payroll
Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
High school graduation and two years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, child protective services check, sanction screenings, and tuberculosis test to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Experience providing administrative support in human resources, including hiring packets, auditing and quality assurance
• Experience communicating policies, procedures, and regulations to staff and stakeholders
• Strong attention to detail and high accuracy.
• Intermediate level of experience with MS office - Microsoft Excel and Word