Purchasing Specialist - Shared Services

Who We Are...

Since our founding in 1901, Limbach's primary core value has always been simple: We Care. That commitment extends to our people, our customers, and the communities we serve-driving a culture of belonging across our industry.

Limbach Facility Services LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB), is a leading building systems solutions firm delivering mission-critical systems that support life's most important moments. We specialize in revitalizing and maintaining HVAC, mechanical, electrical, plumbing, and control systems within existing facilities-ensuring buildings are always ready to perform when it matters most.

Learn more about Limbach by checking out our YouTube channel: We Are Limbach - YouTube

From healthcare and education to government and commercial facilities, we partner with building owners and operators to safeguard reliability, efficiency, and comfort where it's needed most.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

Learn more about Limbach's commitment to our people and career opportunities, straight from our employees via the Limbach Unlocked podcast: Limbach Unlocked - Why We Chose Limbach

We carry out our vision and purpose through a commitment to our four core values...

• We Care
• We Act with Integrity
• We Are Innovative
• We Are Accountable

The Benefits & Perks...

• Base salary range of $58K - $68K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• HSA, FSA, and life insurance offerings.
• Maximize your professional development with our award-winning Learning & Engagement team.
• Engage in our "We Care" culture through our ERGs, brought to you by EMBRACE.
• Career pathing flexibility and mobility.

Who You Are...

As Purchasing Specialist, you will be responsible for ensuring operational continuity by accurately creating and maintaining purchase orders (POs), acting as the primary point of contact for invoice exception management, and ensuring tax compliance through the preparation and distribution of tax certificates.

This Position...

Some examples of the work you might do includes:

• Creates, reviews, updates, and maintains purchase orders (POs) in applicable systems to support project tracking and financial oversight. Applies working knowledge of sales and use tax rules to ensure accurate PO coding and facilitate timely and accurate invoice processing.
• Manages incoming invoices exceptions which includes updating missing or incorrect information, review of accounting and phase codes, and correcting any synch errors with the company's ERP system.
• Prepares, reviews, and distributes tax-exempt certificates to vendors based on exemption type, ensuring compliance with all applicable local and state regulatory requirements.
• Processes sales tax corrections identified during internal audit. Follows up with vendors to communicate invoice errors and ensure accurate tax treatment.
• Monitors the invoice grid to ensure invoices are ready for approval, address rejections from assigned approvers, and correct posting errors to support timely processing.

What You Need...

• Bachelor's Degree in Business, Finance, Accounting, or a related field, OR 2+ years of relevant, job-related experience in a service or construction industry (without a degree).
• Strong attention to detail and accuracy in data entry.
• Proficiency with Microsoft Office products (Excel and Word in particular).
• Must be organized, attentive to detail, and possess strong analytical skills.
• Ability to effectively communicate (both written and verbally) with diverse audiences.
• Adept at juggling multiple responsibilities without compromising quality or timelines.
• Foundational knowledge of accounting principles and practices.
• Ability to travel up to 5% of the time.

Preferred Qualifications:

• Familiarity with Viewpoint accounting software.

Conduct Standards:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the "Hearts & Minds" safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

Work Environment:

• This position operates primarily in a professional office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, filing cabinets, and printers.

Physical Demands:

• In performing the duties of this job, the incumbent is regularly required to sit, stand, walk, talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects..

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

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