Accounts Receivable Specialist - Shared Services

Who We Are...

Since our founding in 1901, Limbach's primary core value has always been simple: We Care. That commitment extends to our people, our customers, and the communities we serve-driving a culture of belonging across our industry.

Limbach Facility Services LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB), is a leading building systems solutions firm delivering mission-critical systems that support life's most important moments. We specialize in revitalizing and maintaining HVAC, mechanical, electrical, plumbing, and control systems within existing facilities-ensuring buildings are always ready to perform when it matters most.

Learn more about Limbach by checking out our YouTube channel: We Are Limbach - YouTube

From healthcare and education to government and commercial facilities, we partner with building owners and operators to safeguard reliability, efficiency, and comfort where it's needed most.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

Learn more about Limbach's commitment to our people and career opportunities, straight from our employees via the Limbach Unlocked podcast: Limbach Unlocked - Why We Chose Limbach

We carry out our vision and purpose through a commitment to our four core values...

• We Care
• We Act with Integrity
• We Are Innovative
• We Are Accountable

The Benefits & Perks...

• Base salary range of $58K - $68K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• HSA, FSA, and life insurance offerings.
• Maximize your professional development with our award-winning Learning & Engagement team.
• Engage in our "We Care" culture through our ERGs, brought to you by EMBRACE.
• Career pathing flexibility and mobility.

Who You Are...

As Accounts Receivable Specialist, you will be responsible for supporting cash and AR operations by managing daily cash application activities, collecting past due accounts, and maintaining customer account data. This role plays a key part in ensuring timely and accurate cash processing, resolving of unapplied balances, responding to customer inquiries and supporting month-end accounts receivable clean-up. The position partners closely with Accountants, regional finance teams, branch operations, and customers to promote operational efficiency, financial accuracy, and compliance with the Limbach Way.

This Position...

Some examples of the work you might do includes:

• Processes ACH deposits, check deposits, and credit card payments accurately and in a timely manner; including performing payment corrections as needed.
• Reviews and manages remittance documentation received via email and customer portals; collaborates with customers to resolve posting discrepancies.
• Distributes AR statements monthly, or as needed, and responds to customer inquiries related to missing, disputed or misapplied invoices.
• Researches, processes, and resolves customer refund requests and unapplied cash items.
• Supports service work order collections, documents collection activity, and partners with Accountants, regional finance teams, and branch operations to resolve discrepancies.
• Maintains and updates customer banking information and processes customer master file updates in accordance with internal controls.
• Reconciles weekly cash postings to treasury reporting ensuring all ACH, checks, and credit card payments have been posted timely and accurately.
• Assists with month-end accounts receivable close and clean-up activities, including reconciliation and aging review, as needed.
• Performs other duties as assigned to support departmental objectives and evolving operational needs.

What You Need...

• Associate's or Bachelor's Degree in Business, Finance, Accounting, or a related field. OR two (2+) years of relevant experience, or equivalent practical experience (without a degree).
• Foundational knowledge of accounting principles and practices.
• Proficiency in Microsoft Office and Google Workspace tools.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Solid analytical and problem-solving abilities.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams and external customers.
• Ability to work independently while also contributing effectively in a team-oriented, shared services environment.
• Ability to travel up to 5% of the time.

Preferred Qualifications:

• Familiarity with Viewpoint or similar ERP/ accounting systems.
• Experience working in an Accounts Receivable function.

Conduct Standards:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the "Hearts & Minds" safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

Work Environment:

• This position operates in a professional office environment, and routinely utilizes standard office equipment such as computers, phones, copiers, printers, and scanners.
• The Company's "Work from Home" policy is applicable to this position.

Physical Demands:

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

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