New

Administrative Assistant

Vaco
$25.00 - $30.00 / hr
401(k), retirement plan
United States, Florida, Orlando
Feb 21, 2026
Compensation $25-30/hr Location: Bend, OR (fully on-site) Contract to hire Schedule: M-F 8-6pm Payroll GM totrain, manage and approve all work completed in payroll Run Timecard report every morning and highlight people missing time, no lunch or work past 6 pm. Put in any prevailing wages on the timecards and once the payroll is complete manually do a certified payroll and send to the client Send out a no work performed for each prevailing wage job client that do not have payroll in the month Daily calculate piecework from each work order and put piecework on each employee (enter piece rate in ADP, Supplemental Code) Process each work order in JobPro The day before payroll review pull Piecework report and check everyone's time and missing piecework the day before payroll review Send out reminders to employees to approve their time sheet (ADP) For payroll review, have all work orders available so the employees can view them if they have questions. Payroll review is three days before the pay date. After review, approve all time and supplemental codes Bring in the 90 batch and import the IDI/timebank into a batch. In the 90 batch delete all columns except for the memo PTO column. There should be no time or supplemental money in this batch. Do a preview of the payroll and check for any errors. Do corrections if necessary Process the payroll upload to ADP Workforce Now OSHA Log in the OSHA 300 Log Accidents Fill out reports on 301 forms with accident Work order tracking Log Work orders in excel spreadsheet (2026 Monthly Billing on shared drive) Look up Right to Lien on resident owners (look at the Reports tab, Bid, to see if customer was sent a Right to Lien with proposal) Office Manage birthday, office events, and anniversary celebrations Payables on a few invoices monthly, quarterly Answer phone calls and assist any clients that come through the door. On Friday's pull a gas report Take payments via credit card Payroll& Admin Associate Experience payroll plus Prior experience 2+ years Experience with time and attendance plus Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.