Chief of Staff - 138459

DESCRIPTION

The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all. The School focuses on health, diversity, inclusion, and social equity in everything we do. We believe this starts in the workplace, where we actively strive to ensure a sense of belonging for everyone and honor the idea that through our differences, we are better together. In working to fulfill that vision, we are comprised of more than 125 primary appointed faculty and academics, 150 staff members, and 25 secondary appointed faculty and provide mentorship and instruction to 900+ BSPH undergraduate major students and 225 postgraduate students across six degree programs as well as a clinical residency. We conduct research and instruction in public health disciplines such as Biostatistics and Bioinformatics, Climate & Environmental Health, Community Health Services & Preventive Medicine, Epidemiology, Global Health, Health Behavior, Health Equity & Justice, Health Policy, Public Mental Health & Substance Use, and Technology & Precision Health, totaling ~$255M in grants and contracts and housing five research service cores. We engage in research and teaching collaborations across the University and the community at-large. Partnerships with the community and with health agencies are fundamental to the School.

The Chief of Staff position (CoS) is a dynamic role supporting the objectives of the Dean and School. The CoS requires proven knowledge and experience with administration, strategy development, project planning and execution, broad scope research and analysis, office management and operations, staff supervision, market forces, and general financial acumen. The CoS ensures there is follow through on the Dean's initiatives and agenda and manages strategic projects and initiatives in collaboration with leaders and other faculty and staff. The CoS reports to and is supported by the Associate Dean for Business Affairs (AD-BA) and works in close consultation and collaboration with the Dean and AD-BA. The CoS applies broad institutional knowledge to develop strategies for organizational effectiveness, policy development and implementation, and change management. The CoS exercises judgment in selecting the most effective methods, techniques, and approaches to obtain results for School activities, working independently or in collaboration with others.

The CoS manages the Dean's executive office including supervision of the office team staff and overall responsibility for the tasks, projects, and events supported by the team. The CoS:

* Handles sensitive issues on behalf of the Dean on a day-to-day basis, as well as emergent priority issues with little or no precedence that require a high degree of diplomacy and discretion. Manages correspondence and communications for the Dean ranging from 1:1 to School-wide to full public distribution.

* Has direct responsibility for managing the Dean's external advisory boards, which currently include the Dean's Philanthropic Advisory Board and Dean's Cabinet.

* Prepares and/or edits special reports, agreements, and important proposals for the Dean.

* Maintains confidentiality of privileged information and performs a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, discretion, and flexibility.

* Promotes the values of the School and contributes to the inclusive and equitable culture of the School in interactions within the School, the University, and the community.

• Seven (7) years of related experience including substantial experience within an institute of higher education, OR a Bachelor's degree in related area plus three (3) years of related experience.

• Thorough knowledge of departmental processes, protocols and procedures. Working knowledge of university school/college and departmental structure, academic advancement, grant funded research environment, and degree program structures.

• Strong skills in short- and long-range planning, program and project management, facilitation and collaboration. Advanced project management skills. Proven experience in leading projects/initiatives across a large and diverse organization. Demonstrated ability to consistently demonstrate and encourage a commitment to quality, customer-centeredness, productivity and continuous improvement.

• Sound strategic thinking and consulting skills in guiding the department toward workable strategies and solutions. Demonstrated skill to select, develop and implement a variety of direct and indirect strategies to influence desired outcomes.

• Strong ability to coach, facilitate and influence people at all levels. Demonstrated experience managing and motivating teams and others; developing and maintaining a respectful and inclusive community. Ability to maintain good morale and maintain productivity. Demonstrated knowledge of team dynamics and ability to work in a team setting.

• Strong ability to build and maintain relationships with a broad range of staff and members of the community. Must possess a strong portfolio of interpersonal skills: ability to interact with tact and diplomacy with individuals from a variety of backgrounds and organizational levels, ability to constructively handle complaints, ability to be flexible, to work collaboratively and to listen well and engender trust.

• Knowledge of common computer application programs. Programs including Word, PowerPoint, Excel, and other presentation software.

• Strong ability to focus on priorities, strategies, and vision.

• Exceptional communication skills, both written and oral. Demonstrated ability to clearly and concisely communicate ideas, thoughts, complex problems and position statements. Demonstrated experience making well-organized, clear, informative, and persuasive presentations, both in one-on-one situations and in group settings. Demonstrated ability to respond well to rapid questioning on difficult or sensitive issues.

• Demonstrated leadership skills. Strong interpersonal, leadership, and demonstrated supervisory skills, with a proven record of working collaboratively while achieving outcomes. Proven ability to function effectively in a diverse, ever-changing, and unpredictable environment. Proven ability to maintain confidentiality in sensitive situations. Ability to use tact, diplomacy and discretion with emphasis on flexibility and professionalism.

• Advanced analytical/problem-solving skills.

• Ten years of related experience, including five or more years of experience in a University setting.

• Advanced degree strongly preferred. MPH, PhD, or other applicable advanced degree such as MBA, JD.

• Experience working in a University school/department of Public Health, Medicine, Social Work, or related field.

• Working knowledge of Public Health disciplines, education, research foci, practice, and community partnerships.

• Supervision or management of administrative staff in a higher education setting.

• Experience in large event planning and coordination.

• Current University of California employee.

• Employment is subject to a criminal background check.