Administrative Coordinator

Neurology

Full Time

88489BR

Job Summary

The Administrative Coordinator provides essential administrative and programmatic support to the Department of Neurology's Chairs Office and the Administrative Executive Committee (AEC), spanning the department's four central administrative pillars: People, Research Administration and Finance, Space and Operations, and Department Initiatives. This role manages complex calendars, coordinates meetings, prepares materials, tracks follow-up items, and supports events and other departmental initiatives. The coordinator applies departmental and institutional policies to accomplish multiple projects of mild to moderate complexity, streamlines workflows, maintains documentation, and facilitates communication across teams. Working closely with the Executive Assistant, this position requires a proactive, organized, and detail-oriented professional who can balance multiple priorities and ensure the smooth execution of both ongoing and new initiatives.

This is a hybrid position 2-3 days a week in the office at multiple locations, as needed
The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $78,900 - $167,300 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Neurology at the University of California, San Francisco (UCSF) is a large, multi-site academic department within the School of Medicine, with a mission that spans clinical care, research, and education. We are proud to be affiliated with the UCSF Weill Institute for Neurosciences and to provide neurologic care and conduct research across numerous sites in San Francisco-including Mission Bay, Parnassus, Zuckerberg San Francisco General (ZSFG), China Basin, the San Francisco VA Medical Center (SFVAMC), and the Gladstone Institutes-as well as in the Greater Bay Area through UCSF Benioff Children's Hospital Oakland and satellite clinics in San Mateo, Marin County, and beyond.

The Department comprises 17 administrative divisions and delivers world-class care across 11 clinical subspecialties. We currently have nearly 75 active clinical trials and our team includes 302 faculty members, 120 non-faculty academic employees, 439 staff members, and 204 clinical and postdoctoral trainees.

The UCSF Department of Neurology was ranked #1 in NIH funding among neurology departments nationwide for 2025, continuing a 13-year trend of holding or nearing this top position. UCSF Medical Center was named one of the nation's leading hospitals in the 2025-2026 U.S. News & World Report Best Hospitals list, with our Neurology and Neurosurgery programs ranked #1 in the San Francisco Metro Area and #2 in the nation.
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Required Qualifications

• Bachelor's degree in related area and 3+ years of related work experience; and / or equivalent experience / training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Solid knowledge of common University-specific computer application programs.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Strong ability to balance the needs of multiple stakeholders and pivot between multiple tasks
• Ability to use high-level discretion and maintain a high level of confidentiality
• Solid skills in problem identification
• Ability to meet deadlines and follow through on assigned duties in an independent manner
• Ability to work well under pressure
• Ability to work well with others and as part of a team
• Adept with technology and quick learner of new technology

Preferred Qualifications

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004800 ADMIN OFCR 3 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF), Parnassus Heights (SF)

Work Style

Flexible

Shift

Days

Shift Length

8 Hours