Admin Research Project Manager
Job Summary
**This position is flexible and will require a minimum of 3 days on site. Local candidates encouraged to apply from the bay area or with ability to relocate and adhere to the onsite requirement.
The Admin Officer 3 (AO3) will use skills as a seasoned and experienced professional to oversee all project management and administrative aspects of 2 ongoing complex, multi-center, NIH- and foundation-funded clinical research projects related to neurodegenerative disorders. The AO3 works closely with the PI to develop project timelines and milestones for all project components and will report weekly to PI on timeline status and attainment of milestones. The AO3 assists with hiring and supervision of research coordinators and other staff members that make up the project team. The AO3 will develop meeting schedules with the executive team and all project component teams, including organizing weekly and monthly meetings, as necessary. The AO3 interacts closely with the UCSF Pre-Award team to ensure timely award set-up, execution of sub-contracts to all sites, and vendors, completion of progress reports, and other pre-award activities as necessary. The position interacts closely with the UCSF Neurology Post-Award financial management staff to monitor spending, oversee and develop budget projects, and ensure payment of invoices. The incumbent will demonstrate good judgement in selecting methods and techniques for obtaining solutions. The AO3 will collaborate with the executive team on IRB amendments and ensure protocol modifications are consistently implemented across sites. The AO3 will prepare annual reports for NIH and other funders, and will work with data management to ensure timely study database setup and monitoring of data entry, including quality control. The position will monitor and prepare metrics on study enrollment, data entry, and other key project components as part of the project management, as well as assist with the analyses and generation of abstracts and manuscripts based on study data. The AO3 will collaborate with the executive team on managing and tracking data requests. Other duties as assigned.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description Throughout the Department of Neurology at UCSF, our mission is to deliver superb patient care, to apply state-of-the-art translational research methods to discover the causes of and treatments for human nervous system disorders, and to educate each generation of medical students, neurology residents and postdoctoral fellows. By fostering cross-disciplinary interactions among scientists around the world, we accelerate the pace of discovery and champion the University's global health initiatives. Required Qualifications
- BA/BS in field relevant to clinical neuroscience research and at least three years of experience or equivalent experience/training
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as project management, event planning, risk management planning, and contracts and grants regulations and guidelines.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
- Project management experience involving multi-center, multi-component research projects
Preferred Qualifications
- Master's degree or PhD in neuroscience, psychology, biology, or field relevant to clinical neuroscience research and / or equivalent experience / training.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
- Solid knowledge of common University-specific computer application programs.
- Clinical Research Experience
- Experience with IRB preparation and management
- Grant writing experience
- Data analyses and manuscript preparation experience
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 004800 ADMIN OFCR 3 CX Job Category Administrative Support Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Location San Francisco, CA Additional Shift Details Sandler Neurosciences Building |
University of California - San Francisco Campus and Health
Mar 12, 2026