Posting Details
| Benefits of Working at UNCW |
Want to become a soaring
UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of
UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at
UNCW or any other university within the
UNC System. In addition,
UNCW covers the cost of tuition and fees for one
UNCW course each summer session.
As a full time employee,
UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our
Dare to Learn Academy,and the
employee assistance program, many of which are offered free of charge. |
| Recruitment Range |
$40,000 - $45,000 |
| Recruitment Range Details |
The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters. |
| Vacancy Number |
S02793 |
| Position Title |
Administrative Associate |
| Working Title |
Facilities Leavekeeper |
| Competency Level |
Advanced |
| Home Department |
Facilities Administration - 35240 |
| Primary Purpose of Organizational Unit |
The Facilities Administration department provides administrative support to the Facilities organization which includes Architecture and Construction Services, Project Management and Physical Plant. Services include, but not limited to, operational processes of procurement, campus-wide work management system, special and capital project accounting and process, materials warehouse and inventory management, asset management, systems management and training, staff and position management, hiring, leave keeping for multiple employee types, budgeting, planning and finance duties; reporting including state level, creating and maintaining policies and procedures, re-engineering administrative processes and work design; compiling plans and assessment data; and leading department directors with budgetary expertise. Accounting services include management and billing of utility accounts, university-wide billing of work orders, and cost studies as directed by the Associate Vice Chancellor and others. This unit is a resource and liaison for the University's Finance, Budget and Human Resource departments, and also serves as a customer care and problem resolution office.
This position has been designated as mandatory personnel for the University and may be required to report to work during adverse weather conditions, even thought the University may be operating on an alternate schedule. |
| College |
Facilities - 35200 College |
| College/School Information |
|
| University Information |
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability,
UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students,
UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-
BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned
UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969. |
| Location of Workplace |
Main UNCW Campus |
| Brief Summary of Work for this Position |
Responsibilities Include:
- Act as the lead administrative support role to new and existing staff regarding leave keeping entry, training and leave balance inquiries for 250+ Facilities staff.
- Reviews and audits SharePoint (system used for recording and requesting time off). This includes verification of requested time with SmartTime entries for all Maintenance & Operations personnel.
- Understands policies governing overtime, on-call, shop schedules, community service and all types of plant operations surrounding time keeping for proper time entry review.
- Manages mandatory and non-mandatory training by staff members through the AiM system. Notice and schedule training through email, phone calls, and in-person communication. This includes communicating with employees and following up with record-keeping in AiM.
- Performs semi-annual DL checks for compliance with policy 05.350 Operation of State -Owned Vehicles.
- Manages mandatory labor notices and other pertinent employee information bulletin boards in multiple areas.
- Maintains and scans electronic files, and trains supervisors how to use the system, regarding staff documentation using ImageNow system.
- Assists with recruiting and interviewing panels each month or more.
|
| Minimum Education and Experience Requirements |
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. |
| Preferred education, professional skills and experience |
- Proficiency with Microsoft Word and Excel.
- Experience with AiM, ImageNow or SmartTime or comparable work management and time keeping systems.
- Ability to communicate in a friendly, helpful manner with various levels of personnel.
- Ability to interpret leave system reports.
|
| Required Certifications or licensure |
Valid NC Driver's License or the ability to obtain within 30 days of hire. |
| FTE |
1.0 FTE (40 hours per week) |
| Months Per Year |
12 Months |
| Work Days |
Monday - Friday |
| Work Hours |
8:00am - 5:00pm |
| Type of Position |
Permanent |
| Anticipated Ending Date if Time-Limited |
|
| Position Number |
8104 |
| Job Posting Date |
03/12/2026 |
| Posting Close Date |
04/02/2026 |
| Number of Openings |
Single Incumbent |
| Special Notes to Applicants |
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the
Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. |
| EEO Statement |
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. |
| Eligibility for Employment |
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |
| External Link to Posting |
https://jobs.uncw.edu/postings/38809 |
|
University of North Carolina Wilmington
$40,000 - $45,000
paid holidays, sick time, retirement plan
Mar 13, 2026